Executive Assistant

Job description

Important Application Instructions:

We place great importance on finding the perfect candidate for our workplace. By applying for this role, you will be directed to the job advertisement on Compono's platform. At this point, you will be required to create your Compono profile and successfully finalize the application procedure.

You will be responsible for managing calendars, travel, presentations, meetings and conferences planning and catering, etc.

What you will do:

• Plan, organize, and manage activities such as meetings, travel, corporate events and other activities; arrange detailed travel plans and itineraries and compile documents for meetings.
• Consolidate slides for presentations from various stakeholders and ensure completion of presentations.
• Complete expense reports for executives in a timely manner.
• Proactively resolve meeting conflicts efficiently, while prioritizing the needs to multiple stakeholders.
• Compose and prepare confidential correspondence, reports, and other complex documents.
• Maintain scorecards for key Aspen business initiatives, collaborating to gather progress and feedback across the executive leadership team.
• Coordinate meetings and all associated needs including catering and materials.
• Create Power Point presentations and various Excel reports
• Organize and submit monthly reports and invoices.
• Support the senior leadership team in ad-hoc special projects and other complex administrative duties as needed.
• Perform other admin tasks as assigned.

SKILLS AND QUALIFICATIONS:

MS Office applications proficiency required / desired: at least 9/10

Other qualifications:

• Has incredible attention to detail, particularly with tasks, grammar, and time, making sure that the CEO knows what’s most important right now.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Is able to adjust to ongoing and last‐minute changes with tact and poise. Possesses strong interpersonal skills and the ability to build positive relationships with everyone.
• Has expert level written and verbal communication skills, along with strong typing skills, and can emulate the CEO’s voice.
• Has demonstrated proactive approaches to problem‐solving with strong decision‐making capability.
• Shows emotional maturity.
• Has the ability to work independently with little supervision.
• Is a highly resourceful team‐player, with the ability to also be extremely effective independently.
• Has proven ability to handle confidential information with discretion, is adaptable to various competing demands, and demonstrates the highest level of member service and response.
• Has demonstrated the ability to achieve goals and meet deadlines in a fast-paced environment.

How to Apply:

We would love to hear from you! Don’t miss out on this opportunity and apply now by completing your profile in detail through the link below.

EA - https://candidate.compono.com/l/GeJa3SCsoQ