Executive assistant

Job Description

Posted on 29 May 2025

• Daily monitoring and management of all incoming and outgoing business communications.
• Devise and maintain a document filing system.
• Responding to customer inquiries when needed
• Organize and update the database, records, reports, and other administrative files.
• Act as the first point of contact.
• Contribute to creating strategies and support to the whole team.
• Conduct online research and data collection, as needed.
• Daily monitoring and management of calendar of activities/meetings.
• Assist on date entry, basic bookkeeping, administrative function as well as Sales & Marketing activities.
• Schedule, plan, and oversee meetings and appointments.
• Make travel arrangements.
• Creative work with writing and media.
• Assist with projects and other related tasks or duties as requested.
• Communicating with the client for any conditions necessary prior going unconditional.
• Ensure confidentiality of information and documents.
• Provide high-quality administrative and clerical assistance to top-level executives.

Qualifications/Requirements

• Graduate of any Bachelor’s Degree.
• Minimum of 2 years proven work experience and track record as a Virtual Assistant or similar administrative support role is strongly preferred.
• Excellent Communication, interpersonal and written skills. Email and calendar management
• Must have a background in Data Entry, Basic Bookkeeping, Project Management and Administrative functions. Specifically on Quickbooks
• Bookkeeping is not a full-time (breakdown of hours are as follows: Every 1, 15, 30 (or 31)
• 6 hours; 10, 25
• 4 hours; rest of the month 1-2 hours every day.)
• Bookkeeping experience (mostly on billing)
• Can do client facing calls (zoom) for queries, reaching out for follow ups, etc
• Collections experience is a plus (follow up invoices older than 6 months)
• Experience assisting on Sales & Marketing activities is a plus
• Experience in project management
• Excellent conceptual thinking, resourcefulness, diligence, attention to detail and creative problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong multitasking ability, time management, and attention to detail.
• Hands-on experience with office management systems, CRM Online office related software.
• Excellent time management and organization skills.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• Must have a big desire to learn and is open to feedback.

Work location

ANGELES CITY, PAMPANGA

Remarks

No additional remarks

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