Payroll Specialist

Job Summary:

This role is integral to maintaining accurate records, handling employee inquiries, and improving payroll systems

Key Responsibilities:

• Handle Payroll processing monthly and weekly employees for for multiple companies within the organization
• Checking of Daily Time Records/ Attendance Summary and other payroll attachments such as Overtime, Undertime, Leave, Official Business, and change of schedule of employees submitted by the Timekeeper.
• Reconciles Daily Time Records, Attendance Summary and Payroll Register of employees.
• Facilitates payroll adjustments when necessary.
• Conversion of the employees’ Daily Time Records into Peso Amounts.
• Checks the accuracy of the application of withholding tax, SSS, HDMF, and Philhealth premium payments to employee salaries.
• Check the summary of employee benefits provided by HR.
• Ensures every payroll is properly documented.
• Preparation of Request for Payment for Payroll.
• Prepares Cash Flow report for disbursement of payroll and petty cash and Cash Breakdown Request (CBR) on a weekly basis.
• Coordinates with the Finance Staff the crediting date in uploading and depositing salaries/benefits of employees in their respective bank account number (for employees using ATM cards).
• Encodes company and government loan payments of employees in the payroll system.
• Reconciles payments versus outstanding loan balances on a regular basis. Updates outstanding balances in the payroll system on a monthly basis.
• Keeping an up-to-date record of each employee’s information in each division, such as salary rates and bank account numbers.
• Encode company and government loans into payroll system. Reconcile Loan balances ins system vs. Monitoring.
• Timely monitoring and updating reports for company loans, 13th month salary, sick leave, and vacation leave. Submission of report to General Ledger staff every month end.
• Monitor and update timely of the government remittance report. Reports are due to Compliance and Human Resources on the fifth day after the end of the month. Preparation of
• Request for payment after checking with HR. Assures that payments are on time.
• Prepares the Computation and Request for Payment for resigned, retired, and separated employees. Checks payroll and other accountabilities of departing employees and deducts these to their last pay. Compute the unpaid salary, proportionate 13th month pay, tax refund, unused leaves and separation pay of employees.
• Computes for the 13th month pay and Vacation Leave (VL) and Sick Leave (SL) encashment of employees and facilitates its release.
• Computes for employee advances (SL, VL, 13th month pay and hospitalization benefit) in accordance and applicable Company policies.
• Examine the payroll system’s accuracy on a regular basis.
• Performs other functions as may be necessary from time to time.

Qualification:

• Graduate of Bachelor’s Degree in Psychology, Human Resources, Accountancy, Finance and other related courses.
• Knowledgeable in employee BIR withholding taxes, alphalist reporting
• Must have at least 3 years of Payroll Specialist experience or with work experience in administering Compensation and Benefits.
• Strong analytical and planning skills.
• Proficient with basic office applications program.
• With excellent verbal and written communication skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent time management skills with a proven ability to meet deadlines.
• Fine with 6 days working duty per week Monday-Saturday 8:00am - 5:00pm
• Must be willing to work in Binondo, Manila.