GMO Executive Assistant

Key Responsibilities:

1. Executive Support

• Manage the General Manager’s calendar, meetings, and appointments
• Organize travel arrangements, accommodations, and itineraries
• Screen calls, emails, and correspondence; prioritize urgent matters
• Prepare meeting agendas, minutes, and follow-up actions

1. Coordination & Communication

• Act as liaison between the General Manager and departments such as Production, Engineering, HR, and Supply Chain
• Ensure timely communication of instructions, updates, and decisions
• Coordinate cross-functional meetings and plant visits

1. Reports & Documentation

• Prepare reports, presentations, and dashboards (e.g., production status, KPIs)
• Consolidate data from different departments for management review
• Maintain confidential records, documents, and files

1. Project & Operations Support

• Monitor progress of key projects and initiatives assigned by the GM
• Track action items and ensure deadlines are met
• Assist in process improvements and operational planning

1. Meeting & Event Management

• Arrange management meetings, plant reviews, and executive visits
• Prepare materials and presentations for internal and external stakeholders

1. Confidentiality & Decision Support

• Handle sensitive information with strict confidentiality
• Anticipate the needs of the General Manager and provide proactive support
• Assist in decision-making by organizing relevant data and insights.

Job Requirements:

1. Education: Bachelor’s Degree in Business Administration, Engineering course, or any related field.
2. Work experience: At least 3–5 years experience as Executive Assistant or similar role
3. Working ability:

1. Experience in a manufacturing or corporate environment is an advantage
2. Strong skills in MS Office (Excel, PowerPoint, Outlook)
3. Excellent communication and organizational skills
4. Ability to work under pressure and handle multiple priorities
5. With good management, communication, coordination, logical thinking and language skills.

1. Work style: Hardworking, dedicated and responsible.