Operations assistant / General virtual assistant

placePhilippines schedulePart-time calendar_month8/28/25

Operation Assistant – Remote

Company: Heavnn

Type: Part ---------- time (flexible schedule)

About Heavnn

Heavnn is building innovative solutions that help globally-minded entrepreneurs, remote professionals, and businesses optimize their international operations — from tax compliance to corporate structuring. We value adaptability, curiosity, and precision in everything we do.

We’re looking for a proactive and detail-oriented Virtual Assistant to work in direct contact with our CEO. If you’re organized, tech-savvy, and love making things run smoothly, we’d love to hear from you.

***Key Responsibilities***

Administrative Support

Manage calendars, schedule meetings, and coordinate calls across time zones.

Handle inbox organization and draft correspondence when needed.

Research & Documentation

Conduct online research on business, legal, or tax topics and summarize findings.

Maintain internal documentation and update project trackers.

Client & Partner Support

Assist with onboarding workflows and follow-ups.

Prepare and format client-facing materials, presentations, and reports.

Operational Tasks

Support invoicing, expense tracking, and basic data entry.

Help optimize and document internal processes.

***Requirements***

Proven experience as a Virtual Assistant, Operations Assistant, or similar role.

Excellent written and verbal communication skills in English.

Strong organizational skills and attention to detail.

Comfortable with digital tools (e.g., Google Workspace, Notion, Slack, Trello, or similar).

Ability to work independently and manage multiple priorities in a remote setup.

***Nice-to-Haves***

Experience working in a startup, consulting, or financial/legal services environment.

Familiarity with social media scheduling or light marketing support.

Interest in international business, tax, or remote work ecosystems.

***What We Offer***

Flexible, fully remote work environment.

Exposure to international operations and entrepreneurship.

Potential to evolve into a full-time role as the company scales.

***How to Apply***

Send your resume/CV and a short note explaining why you’re a great fit for this via direct message.

thumb_up_altRecommended

Operations Assistant- Hybrid - #PC001013

apartmentPractice Heroes Consulting, Inc.placeMakati

Assistant to join our team If you are a driven individual with a good track record of 2-5 years providing administrative and operations support, then this role might just be perfect for you. The ideal candidate will be someone who has impeccable English...

check_circleNew offer

FBEA003 | Operations Assistant US Social Media Agency

apartmentCatenaplacePhilippines

This is our firstever fulltime hire in admin and operations, and you’ll play a foundational role in shaping how we grow from here. Role Overview We’re looking for a detailoriented Operations Assistant to help keep our content workflows running smoothly...

electric_boltImmediate start

Operations Assistant

apartmentK Line Logistics (Phils.), Inc.placeCagayan de Oro

operating in the whole country. Southern Philippine office, Cebu and Cagayan De Oro is looking for: OPERATIONS ASSISTANT Location: Cugman, Cagayan de Oro City, Misamis Oriental Brief Description: • Field operations representative • Facilitate unloading...