Purchasing Staff (Reliever)

Responsible for providing administrative and operational support to the Purchasing Department by assisting in the sourcing, purchasing, and monitoring of goods and services required by the organization.

Job Responsibilities:

• Monitors inventory and stock levels to identify purchasing requirements and ensure the timely replenishment of supplies.
• Researches and identifies potential vendors and suppliers that can provide quality products and services at competitive prices.
• Requests quotations, compare supplier proposals, and assist in evaluating vendor offers.
• Negotiates pricing, delivery schedules, and other purchasing terms with suppliers when appropriate.
• Conducts market research to identify pricing trends and recommend cost-saving opportunities
• Prepares, process, and monitor purchase orders and supplier transactions.
• Tracks purchase orders and coordinate with suppliers to ensure on-time delivery of goods and services.
• Carries out follow ups with suppliers regarding pending deliveries, order confirmations, amendments, or cancellations as necessary.
• Coordinates with warehouse or receiving personnel to ensure purchased items are delivered accurately, in good condition, and in accordance with purchase specifications
• Process supplier invoices, delivery receipts (DRs), and related procurement documents.
• Maintains organized records of purchase orders, invoices, supplier contracts, and other procurement documents for reference and audit purposes.

Qualifications:

• Bachelor's Degree in Business, Operations or related fields; Fresh graduates are encouraged to apply.
• Previous experience in purchasing, procurement, inventory, or administrative work is an advantage
• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Basic negotiation and analytical skills.
• Proficient in Microsoft Office, knowledge in Quickbooks and other finance-related programs is an advantage
• At least College Level; Fresh graduates are encouraged to apply.
• Able to do tasks requiring heavy lifting