Executive Assistant

Job description

EDUCAR DISTRIBUTION, INC.

Job description

As an Executive Assistant, you will be responsible for providing comprehensive administrative support.

1. Calendar Management: Efficiently manage and prioritize the executives' calendars, scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and propose solutions.
2. Communication: Serve as the primary point of contact for internal and external stakeholders. Manage and screen emails, phone calls, and correspondence. Prepare and distribute relevant documents as needed.
3. Meeting Support: Prepare meeting agendas, attend meetings when necessary, take minutes, and follow up on action items. Coordinate and set up conference calls, video conferences, and presentations.
4. Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and up-to-date. Handle sensitive and confidential information with discretion.
5. Expense Management: Manage and reconcile expense reports, ensuring accuracy and compliance with company policies.
6. Project Support: Assist in special projects and initiatives by conducting research, preparing reports, and providing administrative support as needed.

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
• Excellent organization and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Discretion and a demonstrated ability to handle confidential information.
• Proactive, resourceful, and able to work independently.
• Exceptional attention to detail and problem-solving skills.
• Flexibility to adapt to changing priorities and work effectively under pressure.