AP Bookkeeper - Hybrid

If interested, kindly fill-out this application form for your application to be prioritized: https://forms.gle/Q112oLBSpq84mDsz5

Please note that we'll only be reaching out to qualified candidates or candidates who passed the screening process.

Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our dynamic team. The ideal candidate will manage and process full-cycle invoice workflows, monitor vendor accounts and payments, and provide key support to ensure seamless financial operations within our fast-paced accounting department.

Responsibilities:

• Receive, review, and process invoices.
• Assist with Facilitating payments of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Making daily deposits.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Calculates and reports sales tax based on paid invoices.
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Maintains accounting ledgers by verifying and posting account transactions.
• Disburses petty cash by recording entry and verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.
• Other related duties assigned.

Qualifications:

• Proficient in Microsoft Office Suite, Microsoft Excel and must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Critical Thinking skills and Analyzing Information.
• Vendor relationships
• Tech Savvy
• Adaptability
• Ability to work in a fast-paced / high volume environment.
• Ability to work with a team and independently.
• Data entry skills are required.
• General math skills
• Willing to work on a night shift schedule
• Willing to work on a permanent hybrid-setup
• Willing to work on a full-time 3-months contract (with potential for absorption based on performance.)

BENEFITS:

• 15% Night Differential
• 3,000 Monthly Perfect Attendance Incentives
• 1,000 Monthly Internet Allowance during WFH
• 150 Meal allowance during onsite work
• Merit-based annual increase
• HMO from day 1 of employment (with FREE 1 dependent)
• Life Insurance
• Paid Sick Leaves and Vacation Leaves
• Healthy and Encouraging Work Environment
• Above market salary package