Purchasing Associate

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Who We Are?

Our company, Zagu Foods Corporation, was established in 1999. Through the years, Zagu has always welcomed applicants who wish to gain invaluable experience working for a respectable company.

From these humble beginning to its present success, ZAGU has proven that is not a passing fad, 85% of our current stores have been occupying the same leased space for more than three years.

ZAGU foods can be found in malls, supermarkets and roadside location. Behind the success of every ZAGU store is our professional management team and dedicated employees committed to putting the customer first and achieving excellence in everything.

• Government mandatory benefits (SSS, PhilHealth, Pagibig)
• 5 Vacation Leave (convertible to cash if unused).
• 5 Sick Leave (convertible to cash if unused).
• Free uniform

Work Schedule

Compressed work schedule (Monday – Friday)

7:00 am – 6:00 pm every Monday –Thursday

7:00 am – 4:00 pm every Friday

1. Purchasing Processing & Documentation

• Process purchase requisitions and prepare purchase orders (POs) in accordance with company policies.
• Place orders with approved suppliers and track order status until delivery.
• Process Requests for Payment (RFPs) for approved POs.
• Maintain accurate and complete procurement records and documentation.

1. Urgent Request Assessment & Validation

• Receive and immediately review urgent food supply requests from store operations and sales department.
• Verify urgency, quantity, specifications, and required delivery time.
• Confirm stock availability and validate against inventory levels and production needs.

1. Immediate Purchase & Payment Handling

• Conduct on-site supplier search and canvassing in various sourcing channels, including but not limited to wet markets, wholesalers, groceries, and distributors.
• Compare price, quality, freshness, availability, and delivery speed.
• Identify best-value and fastest-available options.
• Perform direct purchasing using petty cash, company funds, or authorized payment methods.
• Ensure official receipts, invoices, and delivery documents are obtained.
• Comply with cash handling and liquidation policies.

1. Order Accuracy & Delivery Coordination

• Ensuring order accuracy
• Ensuring timely deliveries
• Reconciling invoices with orders and deliveries

1. Budget Compliance & Cost Optimization

• Ensuring purchases align with budget constraints
• Looking for opportunities for cost savings

1. Supplier Sourcing & Quote Evaluation

• Source local suppliers for food materials as directed.
• Request, gather, and compare supplier quotations and prepare comparative summaries.
• Support supplier negotiations and evaluations.

1. Quality, Safety & Compliance Monitoring

• Request for QA testing and approval of sample items.
• Ensure products comply with food safety standards (FDA, HACCP, GMP) and company quality standards
• Verify expiry dates, batch numbers, COA, MSDS (if applicable).

1. Market Trend Monitoring & Price Forecasting

• Monitoring market trends to anticipate price changes
• Track market price fluctuations of materials and supplies.
• Identify new suppliers and compare vendor competitiveness.
• Stay informed on market conditions affecting supply and costs.
• Monitor availability and potential shortages of materials.
• Report trends and recommend cost-effective purchasing strategies.

1. Supplier Relationship Management

• Coordinate regularly with suppliers for orders, updates, and concerns.
• Maintain strong supplier communication and negotiation leverage

1. Record Keeping and Reporting

• Maintain accurate and up-to-date records of purchase requisitions, orders, supplier communications, and delivery notes.
• Generate regular procurement reports and summaries for management.
• Support the preparation of audit-ready documentation and maintain digital and physical filing systems.

• Perform other related duties that may be assigned from time to time as necessary to support departmental goals.

• Bachelor’s Degree in Business Administration, Supply Chain Management, Purchasing and Materials Management, Industrial Engineering, or any related field.
• At least 1–2 years of experience in purchasing, procurement, or supply chain administration, preferably in a manufacturing, trading, or industrial company.
• Fresh graduates with internship experience in purchasing or logistics may also be considered.
• Experience in supplier coordination, canvassing, and documentation is an advantage.
• Preferably knows how to drive a motorcycle and with a valid driver’s license.
• Strong knowledge of purchasing procedures, supplier evaluation, and procurement documentation.
• Familiarity with Request for Quotation (RFQ), Purchase Order (PO), and bid comparison processes
• Experience using SAP for purchasing transactions is an advantage.
• Understanding of basic accounting principles related to purchasing (e.g., three-way matching, invoice and delivery receipt validation).
• Basic knowledge of logistics coordination and delivery scheduling.
• Awareness of quality control standards for purchased materials or supplies.
• Familiarity with procurement documentation and company compliance requirements.
• Negotiation and persuasion skills
• Analytical and critical thinking skills
• Planning and organizational ability
• Communication and interpersonal skills