Virtual Admin Assistant — Appointment Setter

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

Job Overview

The Virtual Admin Assistant — Appointment Setter is responsible for providing day-to-day administrative and appointment-setting support to the client's real estate sales team, handling client and prospect queries, conducting property research, and scheduling appointments to reduce the time the client spends on routine, non-specialized tasks.

• Client & Prospect Query Handling: Respond promptly and professionally to inbound queries from clients and prospects via phone, email, and messaging platforms on behalf of the assigned real estate agent.
• Property Research: Research property listings, comparable sales, and relevant market details to prepare accurate information ahead of client conversations and appointments.
• Appointment Setting & Calendar Management: Schedule, confirm, and coordinate property viewings and client meetings, maintaining an accurate and conflict-free calendar for the agent.
• Routine Administrative Support: Handle day-to-day administrative tasks (data entry, document preparation, CRM/record updates) to reduce the time the client spends on non-specialized, routine work.

• Education: Bachelor's degree preferred but not required; equivalent practical experience will be considered.
• Experience: 1 to 3 years of experience in an administrative, virtual assistant, customer service, or appointment-setting role; real estate industry exposure is an advantage.
• Technical Skills: Proficiency with MS Office / Google Workspace, CRM tools, scheduling tools, and basic online property research; comfortable learning client-specific systems.
• Soft Skills: Strong organizational skills, attention to detail, dependability, and the ability to multitask routine admin work with minimal supervision.
• Language: Excellent verbal and written English communication skills for client- and prospect-facing interactions.
• Preferred: Prior experience supporting a real estate agent, brokerage, or property management team; familiarity with real estate CRM platforms (e.g., Follow Up Boss, kvCORE, or similar).

What We Offer

• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage? Join our team today!