Operations Assistant

We are looking for a detail-oriented and organized Operations Assistant who will support the daily administrative and operational needs of all stores. This role is ideal for someone who enjoys coordination, logistics, and working behind the scenes to ensure smooth store operations.

What You’ll Do

• Consolidate monthly store supplies requests and ensure alignment with approved budget
• Coordinate with warehouse team for timely delivery of supplies
• Monitor and track supply requests and delivery timelines

• Prepare and create Purchase Orders (RPro) per store or company (affiliate)
• Monitor online PO approvals and update tracking files
• Ensure accuracy and proper documentation of POs

• Consolidate uniform requests from stores
• Prepare necessary documents and requests
• Ensure requests are within approved budget and properly monitored

• Prepare MIF files and required documents
• Process approvals from Operations and Purchasing Departments
• Monitor MIF approvals and maintain tracking records

• Act as Petty Cash Custodian
• Process Sales Invoice and Collection Receipt requests
• Encode store operational expenses in OPEX log sheet
• Monitor and process payments for store music (FILSCAP and GOMUS)
• Provide general administrative and operational support to the department

• Bachelor’s degree in Business Administration, Management, Marketing, or related field
• At least 3 years experience in retail store operations or administrative support
• Advanced knowledge in Microsoft Office (Excel, Word, PowerPoint)
• Strong organizational and coordination skills
• Good verbal and written communication skills
• Ability to multitask and work in a fast-paced environment
• Team player who can also work independently
• Detail-oriented and reliable

• Supportive and collaborative operations team
• Exposure to retail operations and logistics management
• Opportunity to grow within the organization
• Dynamic and fast-paced work environment