Finance and Admin Officer - 3 Yrs Exp - 30K/QC
Dempsey Resource Management Inc. Quezon City Full-time
f experience in a finance and admin support role
Strong knowledge of PH statutory contributions and basic accounting
Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage
Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)
Process disbursements and reimbursements with supporting documents
Monitor accounts payable and receivable, and maintain records of staff advances and liquidations
Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets)
Issue and monitor petty cash vouchers for small or urgent expenses
Record all petty cash disbursements in the petty cash logbook and tracker
Ensure that each voucher has a complete set of receipts and is approved before reimbursement
Handle procurement of supplies and maintain updated inventory logs
File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)
Assist in permit renewals, insurance filings, and compliance documentation
Coordinate with vendors and suppliers for payment processing and follow-ups
Compliance and Coordination
Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)
Ensure audit-ready documentation and participate in internal audit preparations
Work Location: On-Site – Makati / Manila
Work Schedule: Sunday to Friday, 9:00 AM – 9:00 PM
Strong knowledge of PH statutory contributions and basic accounting
Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage
Organized, detail-oriented, and comfortable with extended hours when needed
Responsibilities: Finance and Expense Management
Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.)Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)
Process disbursements and reimbursements with supporting documents
Monitor accounts payable and receivable, and maintain records of staff advances and liquidations
Prepare and submit weekly and monthly expense reports to the Finance Manager
Recording of ExpensesEnsure all expenses are encoded daily in the official tracker (Excel or Google Sheets)
Include complete details: date, payee, amount, category, payment method, VAT, and status (Paid/Unpaid)
Attach scanned or photographed receipts and ensure traceability of every transactionFlag discrepancies, duplicates, or incomplete documents for review
Petty Cash ManagementIssue and monitor petty cash vouchers for small or urgent expenses
Record all petty cash disbursements in the petty cash logbook and tracker
Ensure that each voucher has a complete set of receipts and is approved before reimbursement
Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand
Administrative SupportHandle procurement of supplies and maintain updated inventory logs
File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)
Assist in permit renewals, insurance filings, and compliance documentation
Coordinate with vendors and suppliers for payment processing and follow-ups
Compliance and Coordination
Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)
Ensure audit-ready documentation and participate in internal audit preparations
Liaise with external accountants, service providers, and auditors when needed
Reports To: Finance and Admin ManagerWork Location: On-Site – Makati / Manila
Work Schedule: Sunday to Friday, 9:00 AM – 9:00 PM
Employment Type: Full-Time
Department of Social Welfare and Development PhilippinesQuezon City
Administrative Officer IV in NCR
For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file....
Taguig, 15 km from Quezon City
Job Description
Posted on 29 April 2025
JOB TITLE: ADMINISTRATIVE OFFICER
JOB DESCRIPTION:
• Processes and responds promptly to incoming communications, accurate message talking.
• Ensure the operation of equipment by completing preventive...
Department of Social Welfare and Development PhilippinesManila, 10 km from Quezon City
Administrative Officer IV in NCR
For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file....