Administrative Support Specialist – Office Operations & Coordination

Job Description:

We are seeking a proactive, detail-oriented Administrative Support Specialist to join our team and help drive smooth day-to-day office operations. This role is critical to the coordination and efficiency of our office environment, serving as the central point of contact for internal teams, external stakeholders, and daily administrative functions.

As an integral member of the operations team, you will manage office tasks, support staff needs, maintain organized documentation, and contribute to a well-functioning and professional workplace.

Key Responsibilities:

Provide comprehensive administrative support to departments and management

Coordinate office activities, schedules, and supplies to ensure operational efficiency

Manage and maintain accurate records, databases, and filing systems (digital and physical)

Handle incoming communications (calls, emails, correspondence) and route appropriately

Assist with the preparation of reports, presentations, and other documents

Organize meetings, prepare agendas, take minutes, and follow up on action items

Liaise with vendors, service providers, and internal teams to support office needs

Support HR, finance, or operations departments with documentation and logistics as needed

Ensure a clean, organized, and professional office environment

Qualifications:

At least high school or senior high school graduate

Proven experience in an administrative or office support role is an advantage

Strong communication skills (written and verbal) and professional demeanor

Excellent organizational and multitasking abilities

Ability to work independently and handle confidential information with integrity

Bring the following:

2 copies of Resume

1 Valid ID

Vaccination Card