PERMANENT_AO I_OSEC-DSWDB-ADOF1-1-2021_AS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER I

• OSEC-DSWDB-ADOF1-1-2021

• SG 10 (Php 26,917.00)

• Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

• Bachelor’s Degree relevant to the job

• None required

• None required

• Career Service (Professional)/Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

• Bachelor’s Degree relevant to the job

• Four (4) hours relevant training

• Two (2) years of experience in Administrative Support related to Records Management, Performance Management and Recruitment Management

• Career Service (Professional)/Second (2nd) Level Eligibility

JOB DESCRIPTION

Under immediate supervision of the Unit Head of the Administrative Unit of Administrative Service-Office of the Director (AS-OD), performs technical functions on assigned representations, follows detailed and procedures; with limited latitude for the exercise of independent judgement, performs simple but responsible sub-professional or professional work.

Functions and Responsibilities:

1. Draft/prepare communications such as letter, correspondence, memoranda, feedback report, documentation report;
2. Act as the designated Records Management Officer of AS-OD;
3. Maintain files and records related to Administrative-Personnel Selection Committee (AS-PSC) documents;
4. Custodian of 201 files of all AS personnel;
5. Act as the Designated Property Officer of AS-OD;
6. Act as one of the AS-PSC Secretariat responsible for the following task:

1. Shortlisting of applicants;
2. Preparation of Interview Summary Matrix;
3. Preparation of Comparative Matrix;
4. Background Check

1. Act as Alternate Performance Management System Focal, responsible for the review of IPCRF and CCEF of AS personnel;
2. Act as Alternate ARTU focal;
3. Act as one of the AS PRAISE Secretariat; and
4. Performs other related tasks that shall be assigned from time to time.

Job Outputs:

1. Letters, Memoranda;
2. Feedback report;
3. PSC Documents;
4. Performance Management Forms;
5. Records Inventory and disposal; and
6. 201 files

CRITERIA FOR EVALUATION

• 25/%

• 10/%

• 25/%

• 25/%

• 5/%

• 20/%

• 10/%

• 5/%

• 100/%

• Obtain 75/% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

• Top five (5) highest rating but overall rating should not be less than 80/%

However, all the additional shortlisted applicants should meet the 80/% cut off.

Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before July 3, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format — this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor’s Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office and/or Service Records for work experiences in the public sectors (if applicable);
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

• photocopy of RA1080 rating /Verified Eligibility:
• photocopy of valid PRC ID

For BAR Passers only:

• photocopy of BAR rating / Verified Eligibility -
• photocopy of valid IBP / BAR ID

For CSC Passers only:

• photocopy of CSC rating / Verified Eligibility -

1. Performance Rating in the last rating period or its equivalent, as may be applicable.

(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.