Purchasing Assistant (Food)

Key Responsibilities:

Purchasing Duties:

• Managed procurement of all food and beverage items for a multi-location restaurant group.
• Built strong vendor relationships and negotiated contracts to secure the best pricing and priority service.
• Collaborated with chefs on menu planning and sourced seasonal ingredients accordingly.
• Monitored stock levels, placed timely orders, and ensured accurate deliveries to reduce kitchen downtime.
• Conducted regular quality checks on incoming goods to ensure compliance with safety standards.

Administrative Tasks:

• Maintain procurement and inventory records using inventory management software.
• Assist in preparing reports on purchasing trends, vendor performance, and cost analysis.
• Collaborate with kitchen and operations staff to forecast needs and adjust orders accordingly.

Qualifications:

Education & Experience:

• Degree or diploma in hospitality management, culinary arts, supply chain, or business administration.
• Certifications in food safety.
• 1 year of experience in food purchasing, inventory control, or stock clerk duties (preferred).
• Experience in the food service or hospitality industry is a plus.

Skills & Competencies:

• Knowledge of inventory software and procurement systems.
• Strong organizational and time-management skilSls.
• Attention to detail and accuracy in record-keeping.
• Basic math and computer proficiency (Excel, Word).
• Strong Negotiation Skills – Able to secure favorable pricing and terms with vendors.
• Product Knowledge – Deep understanding of food categories, quality indicators, and seasonal availability.
• Budgeting & Cost Control – Ability to manage purchasing within set financial parameters.
• Vendor Relationship Management – Skilled at maintaining productive, long-term supplier relationships.
• Attention to Detail – Ensures accuracy in orders, invoicing, and food quality checks.
• Analytical Thinking – Uses data to make purchasing decisions and reduce waste.
• Time Management – Efficiently handles multiple suppliers, orders, and delivery schedules.
• Communication Skills – Works closely with chefs, managers, and external partners.
• Problem-Solving – Quickly resolves issues such as shortages, delays, or quality concerns.
• Tech Proficiency – Comfortable using purchasing/inventory systems, spreadsheets, and communication tools.
• Knowledge of Food Safety Standards – Ensures compliance with health regulations and safe handling practices.

Working Conditions:

• Work may involve standing, bending, and lifting items throughout the day.
• May require occasional weekend or early morning shifts, depending on deliveries or inventory schedules.
• Exposure to cold storage and food handling environments.