Document controller

Qualifications:

• Proven experience as a Document Controller, preferably in the construction or engineering industry
• High attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet deadlines.

Key Responsibilities:

• Manage and maintain accurate records of all incoming and outgoing documents.
• Ensure proper document control support is given to each project.
• Receive, review, log, and distribute all incoming and outgoing correspondence and project documents such as drawings, contracts, reports, permits, and specifications.
• Use document control software or systems (such as Aconex, Procore, or SharePoint) for tracking, filing, and retrieval.
• Ensure all documentation complies with company and project standards.
• Maintain version control of documents to avoid redundancy and miscommunication.
• Liaise with engineers, architects, subcontractors, and project managers to collect or distribute documentation.
• Archive hard copies and ensure data integrity and confidentiality.
• Support audits and ensure timely retrieval of documents.
• Train project team members on document control procedures when needed.