Q201558: Contract Admin

The Contract Administrator supports the business in taking responsibility for the administration of contracts and the management of document control associated with Mechanical Services projects

Work Set-Up: Work onsite | Mon-Fri | 6am - 3pm

Responsibilities:

• Review and understand project particulars including project scope, contract requirements, and delivery programs.
• Administer contracts in accordance with company procedures and contractual obligations.
• Assist in assessing, processing, and determining cost variations relating to scope changes, client requests, supplier claims, and subcontractor variations for review and approval by the Project Manager
• Prepare supporting documentation for variations including marked-up drawings, photos, cost breakdowns, and correspondence.
• Assist with procurement administration and subcontractor documentation.
• Establish and maintain project directory structures and filing systems.
• Maintain accurate and current document registers, drawings schedules and transmittals are distributed to internal and external stakeholders
• Assist in the preparation of sample submission registers, handover documentation, certification templates, claims documentation, procurement schedules, and delivery registers.
• Liaise with clients, consultants, subcontractors and suppliers regarding project documentation and contractual matters
• Participate in project meetings and assist with meeting minutes and action tracking.
• Ensure compliance with company standards, Australian Standards, and project-specific requirements.

Requirements:

• Previous experience in a Contract Administrator or Project Administrator role.
• Experience within construction, mechanical services, engineering, or related industries preferred.
• Understanding construction contracts and project administration processes.
• Experience with document control systems and project management platforms.
• Excellent document control and organizational skills.
• High attention to detail and accuracy. Problem-solving and coordination skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Experience using project management and document control systems such as Aconex.

Benefits: Ⰶ HMO Coverage

We encourage wellness through company participation in events like fun runs and provide access to partner discounts from selected hotels, restaurants, and more.

Some employees may receive client training and possible overseas travel, depending on role and business need.

Our Location: Unit 1E, Philexcel Annex, Clark Freeport, Pampanga

Guerilla Staffing Solutions is a family-owned company with teams in Australia and the Philippines. We build long-term careers in a respectful, supportive, and inclusive workplace.