Administrative Assistant - Scanner Operator

Job description:

Admin Assistant Scanner (Project-Based)

Employment Type: 3-Month Project-Based (under Sourcetech Solutions Inc.)

Schedule: Monday to Friday | 8:30 AM – 5:30 PM

• Education: At least College Level.
• Experience: Minimum of 1 year in an administrative or clerical role.
• Technical Skills: * Proven experience in document scanning and high-volume data handling.
• Proficiency in MS Office.
• Familiarity with document management tools (e.g., SharePoint, Google Drive, or similar databases).
• Physical Capability: Able to handle physical tasks such as sorting, unbinding, and organizing large batches of documents.

• Detail-Oriented: High accuracy in scanning and categorizing documents.
• Organizational Mastery: Ability to maintain complex filing systems and meet strict deadlines.
• Reliability: Capable of managing multiple tasks while ensuring efficient document flow.

1. Document Preparation & Scanning

• Receive and organize batches of medical claims and administrative documents.
• Perform physical preparation (removing staples, straightening pages, sorting) to ensure smooth scanning.
• Operate high-speed scanners to convert physical files into digital formats with 100% accuracy.

1. Digital File Management

• Name and categorize scanned files according to prescribed protocols.
• Upload and manage digital files within company systems (SharePoint/Google Drive).
• Perform quality control checks to ensure all scanned images are clear and complete.

1. Archiving & Confidentiality

• Safely handle sensitive medical and personal data, maintaining strict confidentiality at all times.
• Archive or return physical documents to their original files after the scanning process is complete.

1. Reporting

• Immediately report any damaged documents, scanning errors, or system issues to the supervisor.