Chief shipping operations specialist

Job Description

Posted on 26 July 2025

WE ARE LOOKING FOR A DESIGNATED PERSON ASHORE (DPA):

1. Ensure the safe operation of the ships and provide direct link between the cooperative and those on board;
2. Ensure and monitor vessel operate in compliance with SOLAS, MARPOL, ISM CODE, and other local customs regulations;
3. Prepare and process all shipping related documents and compliance;
4. Ensure that the cooperative’s SAFETY MANAGEMENT SYSTEM (SMS) is effectively implemented and maintained;
5. Review and approved safety and environmental protection procedure;
6. Act as 24/7 contact point between the ship captains, port officials, freight forwarders, warehouse teams, clients and the cooperative;
7. Coordinate support for vessels during emergencies and critical situations;
8. Plan and conduct internal audits on ships and cooperative offices;
9. Ensure corrective actions are implemented for non-conformities;
10. Assist in external audits conducted by flag states or classification societies;
11. Investigate or assist in investigating accidents, near misses, and non-conformities;
12. Ensure proper documentation, root causes analysis, and implementation of corrective and preventive actions;
13. Provide technical and safety support to shipboard personnel;
14. Offer guidance during emergency situations, in coordination with shore response teams;
15. Ensure crew are adequately trained and understand with the SMS procedures;
16. Promote a safety culture within the cooperative and onboard ship;
17. Organized or coordinate safety drills and training sessions;
18. Analyze safety performance and provide regular reports to top management;
19. Maintain up-to-date records of audits, inspections, drills, and incidents;
20. Submit monthly and annual safety performance reports to management;
21. Report directly to top management on the SMS’s effectiveness and any safety concerns;
22. Monitor vessel schedules, ensure timely dispatch, and update all stakeholders on any delays or changes;
23. Coordinate with port authorities, agents, and stevedores for vessel berthing, cargo loading/unloading and port clearance;
24. Supervise cargo handling to prevent damage and ensure safety;
25. Review and verify shipping related costs such as freight charges, demurrage, detention, and port dues;
26. Support the ticketing/cashier in preparing shipping invoices, quotations, and cost reports;
27. Abide by the Rules and Regulations of Water Ups Multi-Purpose Cooperative Management and employee code of conduct;
28. Be liable for any damages caused by failure to perform duties and assigned tasks for whatever reasons;
29. To attend meeting called at the discretion of the Management or your immediate head

1. Diploma or Degree in Maritime Studies or related fields;
2. Preferably with port operation experience;
3. Seagoing experience as an officer (Chief Mate or Chief Engineer) with DCOC;
4. Minimum of 3-5 years of relevant experience as an officer;
5. In-dept Knowledge of ISM Code, maritime law, and international conventions;
6. Previous shore-based experience in safety or marine operations is an advantage;
7. Strong leadership and communication skills;
8. Analytical and investigative mindset;
9. Familiarity with SMS, incident, reporting systems, and audit process;
10. Ability to work under pressure and respond to emergencies;

Work location

SAN JOSE (CAPITAL), DINAGAT ISLANDS

Remarks

No additional remarks

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