Property Assistant

Job Summary

The role also involves vendor coordination, move in/move-out processes, and general office support related to property operations.

• Assist in managing and organizing property-related documentation, records, and files.
• Help coordinate communication between residents and property management
• Assist in the preparation and distribution of notices and newsletters to residents.
• Prepare Request for payment (Meralco, MWSS, PLDT, Sky cable, Red Fiber, and other related payables)
• Prepare Purchase Requestion Slip (PRS) using oracle system
• Assist in financial matters, including budget preparation, expense tracking, and collection of Rental and association dues and unpaid utility bills to Residents
• Assist ocular inspection to all tenant inquiries
• Assist with the move-in and move-out processes, including coordinating inspections and necessary paperwork.
• Maintain a database of resident information and assist with access control, such as issuing keys.
• Regularly inspect the property for maintenance issues, safety concerns, and cleanliness.
• Coordinate repairs, maintenance projects, and vendor services.
• Maintain an inventory of office and maintenance supplies.
• Schedule and coordinate meetings, appointments, and events as needed.
• Help ensure compliance with property maintenance regulations and standards.
• Communicate with vendors and contractors for services, repairs, and maintenance work.
• Be prepared to respond to emergencies or urgent situations in a prompt and efficient manner, including after-hours if necessary.
• Assist with emergency planning and communication protocols for residents.
• Serve as a point of contact for residents, addressing inquiries, concerns, and requests promptly and professionally
• Perform any additional work connected to property operation that may be assigned.