Administration Assistant | Permanent WFH | Day Shift | Day 1 HMO | Up to PHP70K

Support Financial Operations That Strengthen Long-Term Client Success

Build a lasting global career with Emapta while gaining exposure to international accounting, advisory, and client management standards in a premium work-from-home environment.

Snapshot

Salary: PHP 40,000 to PHP 70,000

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Permanent WFH arrangement
• Prime office location in Quezon City with easy access to MRT stations, restaurants, and banks
• Fixed weekends off
• Fully customized Emapta laptop with peripherals
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• At least 1 year of relevant administrative experience
• Adaptable and open to alternative options or suggestions
• Demonstrated willingness to learn and improve processes
• Able to manage assigned tasks under the direction of management
• Knowledge of different entity types
• Knowledge of ATO lodgement requirements
• Knowledge of PAYG instalment requirements
• Knowledge of ASIC requirements
• Knowledge of the ATO portal system
• Proficient in Microsoft Office Suite
• Experience using Ignition, Xero, XPM, Now Infinity, CAS 360, and ATO Mate is preferred
• Strong organizational, communication, and time management skills

Responsibilities

• Completion of all standard administrative tasks as instructed
• Attending to client onboarding and offboarding in accordance with company procedures
• Upkeep of client records in filing systems and the ATO portal
• Preparation of ethical letters as required
• Working on client information prepared by accountants
• Preparation of client engagements via Ignition in accordance with instructions
• Timely setup of jobs in CRM systems, including accurate staff allocation, task deadlines, and time budgets
• Attendance and participation in designated training sessions and meetings
• Assembly of final client collation packs in accordance with company procedures
• Preparation of invoices using accountant instruction
• Sending ATO correspondence to clients, including Notices of Assessment, PAYG instalments, debt collection letters, overdue lodgement letters, and other communications
• ASIC annual renewals through CAS360
• Preparation of ASIC forms, including registered agent updates and changes to client details, shareholders, or directors
• TFN, ABN, GST, PAYG, and other client registrations
• Lodgement of income tax returns as required
• Daily timesheet completion

• Effective time management to complete tasks within prescribed timeframes
• Management of deadlines with regular communication to managers or directors
• Seeking opportunities to improve job processes
• Seeking clarification on tasks when necessary
• Informing and following up with staff or management regarding work progress as required

Other Non-Technical Responsibilities

• Treat clients and team members with professionalism and respect
• Respect individual views, opinions, and differences
• Use company resources responsibly
• Communicate respectfully and professionally at all times

• Work collaboratively across teams to achieve the best client outcomes
• Share knowledge across service lines and departments
• Partner effectively with clients to help achieve their goals

• Act with integrity, honesty, and accountability
• Meet deadlines consistently and deliver reliable work
• Build trust with clients and colleagues through professionalism and consistency

• Show initiative in identifying ideas and process improvements
• Seek opportunities to learn and expand knowledge
• Think proactively when solving internal and client-related challenges
• Look for ways to add value to clients and the broader team

• Demonstrate empathy toward clients and team members
• Understand and support individual needs appropriately
• Maintain self-awareness in workplace interactions and communication

• Contribute positively to team culture and engagement activities
• Participate in social activities and employee events
• Help create an enjoyable and supportive work environment while maintaining high standards

• Adhere to company policies and procedures
• Strive to provide exceptional client service through proactive support and accountability
• Participate in company social events and activities
• Demonstrate reliability and accountability in all assigned responsibilities

About the Client

Built on long-term relationships and personalized support, they are committed to helping clients achieve financial clarity, informed decision-making, and sustainable growth through trusted advice and collaborative partnerships.

Join the Top 1% Talent. A better career. A better life.

Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!