Administrative Assistant
About the role
Lily Villamala Ceniza and Associates is seeking a dedicated and organised Administrative Assistant to join our team in Cebu City. This is a full-time position that plays a vital role in supporting the smooth operation of our office and ensuring that our business runs efficiently.As an Administrative Assistant, you will be the backbone of our administrative operations, providing essential support to our management team and contributing directly to the productivity and success of the organisation.
What you'll be doing- Managing and maintaining filing systems, both physical and digital, to ensure all documents are organised and easily retrievable
- Scheduling meetings, appointments and travel arrangements for management staff and other team members
- Answering and directing telephone calls, emails and enquiries to the appropriate departments or personnel
- Preparing and formatting correspondence, reports, presentations and other documents as required
- Maintaining office supplies and equipment, ordering new stock when necessary and monitoring inventory levels
- Processing invoices, purchase orders and other administrative documentation
- Supporting the coordination of office events, meetings and company functions
- Providing general administrative support to various departments and team members as needed
- Assisting with data entry and maintaining accurate records and databases
- Greeting visitors and managing reception duties in a professional and welcoming manner
- Proven experience working as an Administrative Assistant or in a similar administrative support role
- Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
- Excellent written and verbal communication skills in English, with proficiency in Filipino a distinct advantage
- Proficiency in Microsoft Office applications including Word, Excel and PowerPoint
- High level of attention to detail and accuracy in all administrative tasks
- Professional demeanour and excellent customer service skills when interacting with clients, visitors and team members
- Ability to work independently and as part of a collaborative team environment
- Flexibility and adaptability in a fast-paced office environment
- Discretion and ability to handle confidential information with integrity
- Familiarity with office management systems and scheduling software is preferred
What we offer
We believe in investing in our employees and creating a supportive workplace environment. We offer competitive compensation packages commensurate with experience, opportunities for professional development and career advancement within our growing organisation.Our team enjoys a collaborative and respectful workplace culture where your contributions are valued and recognised. We are committed to maintaining a healthy work-life balance and providing a positive working environment for all staff members.
About us
Lily Villamala Ceniza and Associates is a professional services firm based in Cebu City dedicated to delivering high-quality service and solutions to our clients. We are committed to excellence, integrity and building lasting relationships with our clients and within our team.Our collaborative approach and commitment to professional standards have established us as a trusted partner in our industry. We pride ourselves on our inclusive culture and our investment in the professional development of our team members.
Ready to apply?
If you believe you are the right fit for this Administrative Assistant position, we would like to hear from you. Please submit your CV, cover letter and any relevant supporting documents to apply now. We look forward to learning more about you and discussing how you can contribute to our team at Lily Villamala Ceniza and Associates.