Human resource management assistant
Job Description
Posted on 3 May 2025
A Human Resources (HR) Assistant primarily supports the HR department by handling administrative tasks, maintaining employee records, and assisting with recruitment and onboarding. They also play a role in employee relations and benefits administration.
- Administrative Support:
Record Keeping: Maintaining accurate and up-to-date employee records, including personal information, employment history, and performance data.
Data Management: Inputting, updating, and retrieving employee data in HR systems.Record Maintenance: Organizing and filing HR documents, both physical and electronic.
Scheduling and Coordination: Arranging meetings, travel, and other events for the HR department.
Email and Phone Management: Managing the HR inbox and answering employee inquiries.
Payroll Support: Assisting with payroll processing by providing relevant data (e.g., attendance, leaves).
- Recruitment and Onboarding:
Recruitment Support: Assisting with job postings, screening resumes, and scheduling interviews.
Onboarding: Coordinating new employee orientation and ensuring a smooth transition.New Hire Application Process: Helping with the entire new hire application process.
Candidate Liaison: Communicating with candidates throughout the hiring process.
- Employee Relations and Benefits:
Employee Inquiries: Answering employee questions about HR policies, procedures, and benefits.
Employee Relations: Assisting with employee relations issues and maintaining a positive work environment.Benefits Administration: Assisting with benefits enrollment and answering benefit-related questions.
Employee Recognition: Coordinating employee recognition programs.
Employee Advocacy: Serving as a point of contact for employees and advocating for their needs.
- Other Responsibilities:
HR Policy Implementation: Supporting the implementation of HR policies and procedures.
Training and Development: Assisting with the planning and execution of training programs.Compliance: Ensuring compliance with employment laws and regulations.
Qualifications/Requirements
Associate's or Bachelor's Degree: A degree in HR, business administration, or a related field is often preferred or required.Internships or On-the-Job Training: Gaining practical experience through internships or entry-level positions in HR can be valuable.
Skills and Qualifications:
Strong Communication Skills:
Excellent written and verbal communication skills are essential for interacting with employees, management, and external parties.
Organizational Skills: The ability to manage multiple tasks, maintain records, and prioritize workload effectively.Attention to Detail: HR Assistants often handle confidential and sensitive information, requiring accuracy and precision.
Computer Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS (Human Resources Information System) is often required.
Knowledge of HR Principles: A basic understanding of HR practices, labor laws, and employment regulations is helpful.Problem-Solving Skills: The ability to identify and resolve issues related to HR processes, employee relations, and recruitment.
Adaptability and Flexibility: HR Assistants may need to handle a variety of tasks and adjust to changing priorities.
Interpersonal Skills: The ability to work collaboratively with team members and build rapport with employees.
Certifications (Optional but Recommended):
PHR (Professional in Human Resources): A certification from the HRCI (Human Resources Certification Institute).
SHRM-CP (Society for Human Resource Management Certified Professional): A certification from SHRM (Society for Human Resource Management).
Work location
BAGUIO CITY, BENGUET
Remarks- Administrative Support:
Record Keeping: Maintaining accurate and up-to-date employee records, including personal information, employment history, and performance data.
Data Management: Inputting, updating, and retrieving employee data in HR systems.Record Maintenance: Organizing and filing HR documents, both physical and electronic.
Scheduling and Coordination: Arranging meetings, travel, and other events for the HR department.
Email and Phone Management: Managing the HR inbox and answering employee inquiries.
Payroll Support: Assisting with payroll processing by providing relevant data (e.g., attendance, leaves).
- Recruitment and Onboarding:
Recruitment Support: Assisting with job postings, screening resumes, and scheduling interviews.
Onboarding: Coordinating new employee orientation and ensuring a smooth transition.New Hire Application Process: Helping with the entire new hire application process.
Candidate Liaison: Communicating with candidates throughout the hiring process.
- Employee Relations and Benefits:
Employee Inquiries: Answering employee questions about HR policies, procedures, and benefits.
Employee Relations: Assisting with employee relations issues and maintaining a positive work environment.Benefits Administration: Assisting with benefits enrollment and answering benefit-related questions.
Employee Recognition: Coordinating employee recognition programs.
Employee Advocacy: Serving as a point of contact for employees and advocating for their needs.
- Other Responsibilities:
HR Policy Implementation: Supporting the implementation of HR policies and procedures.
Training and Development: Assisting with the planning and execution of training programs.Compliance: Ensuring compliance with employment laws and regulations.
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