Administrative Assistant | Project-based | WFH | Day Shift | Weekends Off

Organizing Teams & Driving Projects Forward with Precision

Working with an organization connected to healthcare innovation and research advancement, you'll gain valuable international experience while building a long-term career with Emapta, known for its top 1% talent culture, growth opportunities, and employee-first approach.

Snapshot

Shift: Day Shift, Weekends Off

• Competitive Salary Package
• Permanent WFH arrangement
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• 2 to 5 years of experience in an Administrative Assistant, Executive Assistant, or similar support role
• Excellent written and spoken English communication skills
• Strong communication, organizational, and problem-solving skills
• Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Hands-on experience using AI tools such as Claude and ChatGPT
• Experience managing tasks, priorities, and deadlines across teams
• Experience using CRM platforms, particularly HubSpot
• Confidence handling inbound and outbound calls professionally during Sydney business hours
• Ability to work independently, prioritize competing responsibilities, and maintain attention to detail

• Experience using automation tools such as Make.com, Zapier, or n8n
• Familiarity with Claude Code or similar developer-adjacent tools
• Background in clinical trials, healthcare, medical research, or nursing
• Experience using Confluence, Notion, or similar work management platforms

• Manage calendars, schedule meetings, and maintain shared inboxes across the team
• Draft company announcements, briefs, and internal communications
• Create, format, and maintain documents, reports, and presentations using Microsoft Office and Google Workspace
• Track team tasks and follow up on deliverables to ensure deadlines are met
• Support inbound and outbound calls for screening and general coordination purposes
• Maintain and organize documentation within Confluence, Notion, and similar platforms
• Utilize AI tools such as Claude and ChatGPT to support daily administrative workflows
• Support lead generation activities by building, sourcing, and organizing contact lists for outreach campaigns
• Manage and maintain HubSpot CRM records, including data entry, list cleansing, record updates, and task follow-ups
• Coordinate with team members to monitor outstanding actions, deadlines, and project requirements

About the Client

Known for delivering complex, mission-critical projects across international markets, it fosters a culture of innovation, quality, and performance. This enables professionals to contribute to meaningful, life-changing work while gaining global experience in a fast-evolving and highly impactful sector.

Join the Top 1% Talent. A better career. A better life.

Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference