Accounting & Finance Associate

ACCOUNTING & FINANCE ASSOCIATE

Reports To: Mary Ruth Reoma

Job Purpose:

The position also assists in maintaining company assets and supporting various finance-related activities to ensure compliance with company policies and financial standards.

Key Responsibilities:

1. Cost Monitoring and Financial tracking

• Monitor and track project costs and departmental expenses to ensure proper budget utilization.
• Assist in preparing cost analysis reports and financial summaries for management review.
• Maintain accurate records of project-related expenditures and cost allocations.
• Coordinate with department heads regarding budget monitoring and expense tracking.

1. Liquidation and Reimbursement Processing

• Review, verify, and process employee liquidations and reimbursement requests.
• Ensure supporting documents are complete, accurate, and compliant with company policies.
• Maintain organized records of liquidation and reimbursement transactions.
• Follow up on pending liquidations and incomplete submissions as necessary.

1. Accounts Payable and Bookkeeping Support

• Assist the Accounts Payable team in recording and processing financial transactions.
• Support bookkeeping activities, including data entry and maintenance of accounting records.
• Verify invoices, billing statements, and supporting documents for accuracy and completeness.

1. Office Asset Management

• Maintain and update records of office supplies, equipment, and fixed assets.
• Perform asset tagging and monitoring to ensure proper accountability and tracking.
• Assist in conducting periodic inventory counts and asset verification activities.
• Report discrepancies, losses, or damages to the appropriate personnel.

1. Finance Operations Support

• Assist in the preparation of cash flow reports, bank reconciliations, financial reports, and audit requirements.
• Support month-end and year-end closing activities.
• Coordinate with banks, auditors, and other external parties as needed.
• Assist in ensuring compliance with accounting standards, company policies, and regulatory requirements.

1. Reporting and Documentation

• Prepare and maintain financial records, reports, and supporting schedules.
• Ensure proper filing and safekeeping of accounting and finance documents.
• Assist in generating periodic financial and operational reports.
• Support management in gathering financial data for decision-making purposes.

1. Other Duties

• Assist in special finance and accounting projects as assigned.
• Provide administrative support to the Finance Department when necessary.
• Perform other tasks that may be assigned by management from time to time.

• Education
• Bachelor’s Degree in Accountancy, Accounting Technology, Financial Management, Management Accounting, or a related field.
• Experience
• Experience in accounting, bookkeeping, finance, or related functions is an advantage.
• Skills
• Strong knowledge of basic accounting principles and financial processes.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy in handling financial records.
• Excellent communication and interpersonal skills.
• Personal Attributes
• High level of integrity and confidentiality in handling financial information.
• Detail-oriented and highly organized.
• Proactive and able to work with minimal supervision.
• Strong sense of accountability and responsibility.