Manila - Warehouse Inventory Controller

Job Description

has a highly diverse portfolio of products to address the evolving challenges faced by Filipino businesses today and far into the future.

Job Summary:

The Warehouse Inventory Controller/Admin Assistant is responsible for maintaining accurate inventory records, implementing stock management methods such as FEFO and FIFO, and supporting administrative functions within the warehouse. This role also involves monitoring local shipments and ensuring all incoming and outgoing items are properly documented and recorded to maintain operational efficiency and compliance.

Key Responsibilities:

Inventory Control:

• Maintain accurate inventory records through regular stock counts and reconcile discrepancies promptly.
• Implement and monitor stock rotation methods, ensuring adherence to FEFO (First Expired, First Out) and FIFO (First In, First Out) principles.
• Monitor stock levels to prevent overstocking or stockouts and prepare restocking orders when necessary.
• Record and track all inventory movements (inbound, outbound, and internal transfers) in the system.
• Ensure proper labeling, storage, and handling of all inventory items to maintain quality and compliance standards.
• Investigate and resolve inventory discrepancies, ensuring accuracy and reliability in stock records.

Shipment Monitoring:

• Monitor and track local shipments via courier services such as JRS, LBC, and Air2100.
• Coordinate with courier services to ensure timely delivery and accurate tracking of shipments.
• Maintain documentation for all shipments, including proof of delivery, tracking records, and communication logs.

Documentation and Recording:

• Ensure all incoming and outgoing items are thoroughly documented, recorded, and updated in inventory records and system.
• Verify goods received and dispatched against accompanying documentation, such as delivery receipts and invoices.
• Prepare and maintain detailed inventory and shipment reports, including stock summaries, aging reports, and dispatch logs.

Administrative Support:

• Assist in preparing invoices, purchase orders, and other required documentation.
• Maintain and organize filing systems for inventory and shipment records, ensuring compliance with company policies and audit requirements.
• Respond to internal and external queries related to inventory and warehouse operations.

Operational Support:

• Collaborate with other departments to forecast inventory needs and address supply chain challenges.
• Support warehouse team members by providing training on inventory-related processes and documentation standards.
• Participate in process improvement initiatives to enhance operational efficiency.
• Ensure adherence to safety and compliance standards within the warehouse.

Qualifications:

Education and Experience:

• Bachelor's degree in logistics, business administration, or a related field is a plus.
• Minimum 2 years of experience in warehouse operations or inventory management.

Skills and Competencies:

• Proficiency in warehouse management systems (WMS) and Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with stock rotation methods, particularly FEFO and FIFO.
• Strong analytical and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Effective written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.

Other Requirements:

• Knowledge of local shipment processes and courier tracking systems, including JRS, LBC, and Air2100.
• Familiarity with supply chain principles and warehouse safety protocols.
• Ability to work in a fast-paced environment and meet deadlines.

• Annual leaves, Health insurance, Life insurance