Senior Executive Assistant - Manila

We’re Hiring: Executive Assistants (3 Specializations)

Join a growing, dynamic team and support visionary leaders at the executive level. We’re looking for highly organized, self-motivated, and professional Executive Assistants who thrive in fast-paced, remote environments. Whether your background is in hospitality, sales, or legal, we have a role tailored for your expertise.

• Position I: Executive Assistant

Schedule: Full-Time | US Time Zone | 100% Remote

• Manage busy calendars and schedule meetings across multiple time zones for the CEO and senior team
• Coordinate travel, catering, reservations, and event logistics with meticulous attention to detail
• Serve as a friendly and professional point of contact for warm leads, vendors, and internal teams
• Draft polished emails, confirmations, and follow-ups with speed and accuracy
• Support light social media tasks or design needs (experience with Canva is a plus)
• Help prepare materials for leadership meetings and manage sensitive documents
• Uphold confidentiality and professionalism in all interactions

• Prior experience as an Executive Assistant or Admin Coordinator (hospitality/service industry preferred)
• Strong organizational and time-management skills
• Excellent written English and communication abilities
• Experience coordinating vendors, bookings, and events
• Highly responsive, resourceful, and detail-oriented

• Familiarity with Canva, social media platforms, or email tools like Mailchimp or Flodesk

• Warm, personable, and professional
• A proactive self-starter who anticipates needs
• A polished communicator who thrives in remote work
• Position II: Executive Assistant (with Sales Background)

Schedule: Full-Time | US Time Zone | 100% Remote

Key Responsibilities

Includes all the responsibilities listed in Position I, plus:

• Liaise directly with warm leads and prospects in a sales-support capacity
• Support follow-up on sales inquiries and maintain CRM notes (optional)

• Experience in sales, client management, or lead nurturing
• Ability to merge executive support with client-facing professionalism
• Strong writing and interpersonal communication skills
• Position III: Executive Assistant (with Legal Background)

Schedule: Full-Time | Night Shift | US Time Zone | 100% Remote

• Manage CEO/COO calendars and anticipate scheduling conflicts
• Attend meetings, take notes, and track follow-up tasks
• Support basic legal coordination: organize contracts, maintain documentation, review templates
• Manage vendor relationships and track procurement/inventory
• Maintain SOPs, internal manuals, and process documentation
• Create reports, track project progress, and communicate updates to stakeholders
• Coordinate travel and assist with executive expenses
• Plan and support team events

• Seamless calendar and meeting management
• Timely delivery of reports, action items, and legal documentation
• Organized, audit-ready contract management
• Clear internal workflows and communication

• 3+ years as an Executive Assistant (startup or legal experience preferred)
• Proven experience supporting senior executives or attorneys
• Proficient in tools like Microsoft Office, Asana, Notion, or Airtable
• Strong time-management, discretion, and written communication
• Experience with contracts or legal documentation is a major plus

• A confident communicator and independent problem-solver
• Exceptionally organized with a sharp eye for detail
• Thrives in structured environments and works well under pressure
• Loves supporting leadership and staying ten steps ahead

• 100% remote, work-from-anywhere opportunity
• Supportive and growth-driven environment
• Competitive pay with room to grow
• Work closely with inspiring leadership teams