HR Coordinator

Executive Assist Co. (EA Co.) is a Filipino-founded boutique staffing agency that places virtual assistants, bookkeepers, and inside sales reps with clients globally. We exist to connect skilled Filipino professionals with companies that value their work — while offering fair wages and building Filipino ownership in a US-dominated outsourcing space.

The Role

This role is ideal for someone who's organized, people-oriented, and comfortable building HR processes from the ground up in a lean team.

• Manage end-to-end recruitment: job posting, sourcing, screening, scheduling interviews, and coordinating assessments
• Run onboarding for new contractors and client placements, including welcome packs, contracts, and tool access setup
• Maintain contractor records, ensuring accuracy and confidentiality
• Track and ensure compliance with BIR requirements, contractor agreements, and internal policies
• Support contractor payout coordination and invoice tracking
• Draft and maintain HR documentation — contractor agreements, NDAs, policies, and SOPs
• Monitor team engagement and flag any concerns to the CEO
• Coordinate with the CEO on workforce planning as the team grows

• At least 1 year of experience in an HR coordination, recruitment, or people operations role
• Familiarity with contractor-based workforce models and BIR compliance basics
• Excellent organizational skills and attention to detail
• Strong written and verbal English communication skills
• Comfortable working with spreadsheets, trackers, and documentation tools
• Self-starter who can take ownership of processes without heavy supervision
• Discreet and trustworthy when handling sensitive information

• Experience in a staffing agency, BPO, or outsourcing environment
• Familiarity with remote team management and async communication
• Background in onboarding or contractor engagement initiatives
• Interest in AI tools and willingness to use them to streamline HR workflows

• Competitive base pay
• Remote work (Philippines-based)
• Direct access to the Founder/CEO — you'll have a real seat at the table
• Opportunity to shape EA Co.'s HR function from the ground up
• Room to grow into a senior HR or people operations role as the company scales