Manila - AR/AP Specialist l BGC-Day Shift l Hybrid
Our Company:
HOT Business Solutions Inc. is an emerging and growing company in the Philippines and a proud part of the House of Travel Group, dedicated to supporting exceptional teams across Australia and New Zealand. Since first opening in New Zealand in 1986 and its arrival in Australia in 2007, House of Travel has grown into the largest independent travel company in Australasia.
We’ve had a presence in Manila since 2012, with a talented team that has been an integral part of our operations for almost 13 years. Having operated in the Philippines for this long, we understand the culture and what it takes to create a positive and engaging workplace.After years of outsourcing, we took the next step—establishing our own local company to build stronger connections, provide better support, and create greater opportunities for growth. Our experienced team members from our outsourced operations have joined us on this journey, ensuring we carry forward the expertise, relationships, and knowledge built over the years.
We have the energy of a startup, backed by the stability of an established business.
If you're looking for a workplace where your contributions matter and where you can grow alongside a team that truly values your skills, we’d love to connect with you.
AR/AP Specialist
About the Role
The AR/AP Specialist will be responsible for processing Accounts Receivable and Accounts Payable transactions for all Orbits in Shared Services, ensuring accuracy, timeliness, and adherence to accounting standards. This role involves close collaboration with finance teams in Manila and New Zealand, maintaining compliance with accounting guidelines, and delivering high-quality service to internal teams, customers, and suppliers.The specialist will also contribute to fostering a positive workplace culture, upholding the House of Travel reputation through proactive service at all touchpoints. The position reports directly to the Finance Team Leader in New Zealand.
What’s in it for you?- Attractive perks and benefits
- Hybrid work setup (after an initial 3-month onsite period at our BGC office) - 2 days’ work from home and 3 days in the office
- Work schedule – 5 AM to 2 PM, 5 days a week
What We’re Looking For
Must-Have Qualifications:Education & Experience:
- Bachelor’s degree in finance or accounting
- Minimum of 3 years of relevant experience
Technical Skills:
- Strong working knowledge of accounting practices, procedures and accrual accounting
- Highly experienced with completing Bank, Debtor, Creditor and Other reconciliations
- Experience with online banking systems e.g. DirectLink
- Advanced Excel proficiency
- Ability to quickly adapt to in-house accounting and IT systems
Behavioral Competencies:
- High attention to detail & accuracy
- Ability to meet deadlines
- Proactive and self-motivated
- Strong communication skills
- Adaptable to change and process improvements
Nice-to-Have Qualifications/Experience:
- Experience in the travel industry
- Familiarity with Microsoft Dynamics NAV, Dolphin/BMM
- Knowledge of foreign currency transactions
- Accounting certifications or ongoing studies
Key Responsibilities:
- Banking:
- Daily receipting and reconciliation of debtors/commission in BMM and NAV
- Daily EFTPOS reconciliation
- Bank reconciliations and updating the daily cash flow report
- Accounts Receivable:
- Process BMM debtor invoicing, statements, and reconciliation
- Manage SME consolidated invoicing, statements, and reconciliation
- Handle debtor collections, remittance requests, and customer write-offs
- Address monitoring reports, queries, and NAV interface errors
- Orca and Travelcard Reconciliations:
- Process, review, and reconcile Orca and Travelcard transactions
- Ensure timely invoice delivery to clients and action audit reports
- Complete holding account reconciliations
- Accounts Payable Support:
- Assist in processing reconciliations and payments for suppliers (Airbnb, Corporate Cabs, etc.)
- Manage B2B, Conferma Virtual Credit Card, Visa, and Amex Credit Card transactions
- Handle trade creditor payments
- Team Collaboration:
- Work with consultants and Owner Operators to maintain Dolphin/BMM folder standards
- Contribute to staff meetings and office activities
- Support training for new or existing staff
- Collaborate with the Shared Services finance team
- Personal Development:
- Share enthusiasm for travel and excellent customer service
- Maintain professional relationships and personal presentation
- Participate in training to enhance accounting and system knowledge
- Stay updated on travel industry trends and engage in personal growth sessions with the Team Leader
If you’re detail-oriented, proactive, and ready to grow in a dynamic finance team, we’d love to hear from you!
Apply now and be part of our team!