Project Coordinator – Audio Visual (AV) Installation
Collabtech APAC Pty Ltd. Cebu
PROJECT COORDINATOR – AUDIO VISUAL (AV) INSTALLATION
Location: Cebu-basedEmployment Type: Full-Time
Position Overview
The Project Coordinator will support the planning, execution, and delivery of audio-visual (AV) installation projects within a subcontracting environment. This role acts as a central point of coordination between project managers, field technicians, clients, and vendors to ensure projects are delivered on time, within scope, and aligned with client expectations.
Key Responsibilities- Coordinate day-to-day project activities for AV installation projects across multiple job sites
- Assist Project Managers with scheduling, resource allocation, and task tracking
- Maintain and update project documentation, timelines, and status reports
- Communicate effectively with internal teams, subcontractors, vendors, and clients
- Track project milestones, deliverables, and dependencies to ensure timely completion
- Manage procurement coordination, including equipment orders, deliveries, and inventory tracking
- Monitor project progress and escalate risks, delays, or issues as needed
- Support change order processes and maintain accurate project records
- Ensure compliance with client requirements, site readiness, and installation schedules
- Facilitate meetings, take notes, and distribute action items
- Strong verbal and written communication skills (professional and client-facing)
- Proven organizational and multitasking abilities in a fast-paced environment
- Proficiency in Microsoft Outlook, Word, and Excel
- Experience using CRM systems (e.g., Salesforce, HubSpot, or similar)
- Familiarity with project management software (e.g., Asana, Smartsheet, Monday.com, MS Project)
- Ability to work during standard U.S. business hours
- Detail-oriented with strong follow-through and accountability
- Experience in the Audio Visual (AV), low-voltage, or construction/installation industry
- Understanding of AV systems and installation workflows
- Experience working with subcontractors or multi-vendor environments
- Basic knowledge of procurement and logistics coordination
- Time management and prioritization
- Cross-functional communication
- Problem-solving and issue escalation
- Documentation accuracy and reporting discipline
- Adaptability in dynamic project environments
- Onsite or office presence required.
- Coverage during US West Coast hours to PH early morning (8AM-5PM Pacific Standard Time)
- Compensation will be based on experience, qualifications, and geographic location.
Philippine Red CrossCebu City
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