Sales and Marketing Coordinator

 I.  Position Overview

This position helps maximize productivity, improve customer experience, and strengthen the company’s brand presence.

1. Assist the sales team in managing inquiries, client follow-ups, and lead nurturing.
2. Maintain updated records of leads, clients, LOIs, offers, and sales pipelines.
3. Coordinate client trippings, schedules, and site visits.
4. Monitor ongoing sales transactions and ensure timely completion of requirements.
5. Prepare sales kits, proposals, presentations, and other materials needed by agents.
6. Generate daily, weekly, and monthly sales reports.

1. Implement and monitor social media marketing (Facebook runs, boosting, postings).
2. Assist in creating marketing content, captions, property write-ups, and media materials.
3. Coordinate with external partners for marketing collaterals, ads, and events.
4. Help track marketing performance and client engagement metrics.

1. Assist in collecting, organizing, and verifying sales documentation.
2. Coordinate with LGUs, developers, brokers, and clients for required documents.
3. Track and troubleshoot document issues such as:

• Property tax declarations
• Association dues
• Transfer concerns
• Legal and admin documentation

1. Maintain updated filing and digital archives of sales and marketing documents.

1. Manage daily greetings and nurturing messages for agents.
2. Gather agent needs and concerns; endorse to Operations Manager for action.
3. Coordinate agent schedules, meetings, and training sessions.
4. Help facilitate onboarding of new agents.

1. Assist in monitoring company properties for sale or lease.
2. Help coordinate concerns on:

• Rental collections
• Landlocked properties
• Illegal settlers
• Property updates from ground personnel

1. Prepare summaries and updates for the Operations Manager.

1. Assist in preparing agendas, reports, and AI-generated minutes of meetings.
2. Summarize sales performance and marketing activities for management review.

1. Assist the Operations Manager with flight bookings, itineraries, and travel requirements.
2. Process Cash Advances (CA) and liquidation of expenses related to sales or travel activities.

1. Maintain calendars, schedules, and communication channels for the sales team.
2. Support company events, client activities, and marketing initiatives.
3. Perform tasks that may be assigned from time to time by the Operations Manager.

1. Bachelor’s degree in Marketing, Business Administration, or related field.
2. With at least one year of experience in sales or marketing, preferable in the real estate sector.
3. Strong communication and interpersonal skills.
4. Proficient in MS Office, Google Workspace, and social media marketing tools.
5. Highly organized, detail-oriented, and able to handle multiple tasks.
6. Can work independently and in a fast-paced environment.
7. Professional demeanor and customer-oriented attitude.
8. With high interest to learn about real estate sales
9. Willing to travel in different areas

• Strong customer service and client-handling skills
• Excellent time management
• Good analytical and reporting skills
• Team collaboration
• Initiative and problem-solving