Solar Admin, Marketing & Sales Support
Admin 24 Seven Mandaue Full-time
Job Title: Virtual Assistant – Solar Admin, Marketing & Sales Support
- Location: Onsite – Mandaue City, Cebu
- Employment Type: Full-Time | Australian Business Hours
- Industry: Solar & Electrical Services
About the Role
We are seeking a highly organised and proactive Virtual Assistant to support our fast-growing solar and electrical business. This is a diverse role that blends administration, operations, marketing, and sales support. You’ll work closely with our Australian-based team to ensure smooth business operations, maintain strong communication with clients and field staff, and help drive our marketing and lead generation efforts.
Key Responsibilities
?️ Admin & Operations- Schedule and manage all jobs and tasks using AroFlo
- Confirm client bookings and appointment details via phone and email
- Coordinate with employees regarding job schedules and AroFlo documentation
- Follow up with field staff to ensure completion and submission of daily paperwork
- Raise and process invoices for completed jobs
- Create and maintain job folders for solar installations
- Complete and submit all solar administration paperwork, including:
- STCs
- Victorian Solar applications
- Distributor connection forms
- Other regulatory documents
- Prepare and send tender documents; assist with quoting and pricing
- Enter, reconcile, and assign purchase orders (POs) in AroFlo
- Submit relevant compliance, licensing, and insurance documentation
- Manage company vehicle fleet (registration, servicing, tracking)
- Track and manage monthly and mid-month payables
- Help improve internal systems, workflows, and standard operating procedures (SOPs)
- Assist with back costing and job-specific profit & loss reports
- Marketing & Social Media
- Manage and grow the company’s presence across Instagram, Facebook, LinkedIn, and other platforms
- Design and schedule branded content, including:
- Posts, Reels, and Stories
- Plan and execute targeted social media campaigns
- Regularly update website content and visuals
- Monitor and respond to online feedback and reviews
- Design basic marketing materials and branded templates using tools like Canva
- Lead Generation & Sales Support
- Research and identify new business opportunities, tenders, and projects
- Follow up on inbound enquiries to support the sales pipeline
- Assist in the preparation of quotes, proposals, and presentation packs
- Collaborate with internal teams to support company growth initiatives
- Minimum 2 years experience as a Virtual Assistant or Admin/Operations support
- Experience with AroFlo or similar job management systems (must)
- Solid understanding of solar/electrical industry processes (advantageous)
- Excellent written and verbal English communication skills
- Proficient in Microsoft Office and Google Workspace
- Experience with social media content creation and scheduling tools (e.g. Canva, Buffer, Meta Suite)
- Strong attention to detail, time management, and organisational skills
- Work on Site – Full time
- Fixed Dayshift Schedule
- Fixed Weekends off
- Free Morning Snacks
- Additional Paid Leave
- Great pay plus additional incentives and benefits
- Salary Increase after a review at the anniversary engagement
- HMO and Government benefits
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