Sales Administration Associate
Make property campaigns happen—flawlessly. Join Smartsourcing, a 4-Time Best Company to Work For!
Hi! We’re Smartsourcing, and we’re hiring a full-time, on-site Sales Administrative Associate to support our dynamic real estate marketing team. If you're all about precision, scheduling, and keeping campaigns running smoothly, this role is your perfect match.Here at Smartsourcing, we don’t just talk about growth, innovation, and authenticity—we live it, every day.
Where? ?JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuPosition Overview
The Sales Administrative Associate supports the sales and marketing teams by managing advertising schedules, coordinating marketing campaigns, maintaining property listings, and handling general administrative tasks. This role ensures the timely and accurate execution of property marketing activities and smooth communication between agents, vendors, and internal teams.
Key Responsibilities- Produce and manage advertising schedules across all marketing channels.
- Load and update property listings on portals such as REA and Domain.
- Proofread marketing materials including boards and brochures to ensure quality.
- Produce Pricefinder reports and weekly CMA reports (approx. 40 per week).
- List properties and update internet listings regularly.
- Book and coordinate photography, videography, floor plans, and copywriting appointments.
- Confirm marketing orders in Campaign Track for upcoming campaigns.
- Set up and record all authority forms, Box and Dice entries, and associated documentation.
- Handle vendor-paid marketing through Campaign Agent.
- Manage advertising for open-for-inspections via Google Sheets and online platforms.
- Set up and manage social media marketing campaigns using EngageBook and Social Max.
- Coordinate Domain print media campaigns.
- Manage auction cancellations or reschedules, including updating websites, brochures, and boards.
- Order and coordinate printing of brochures, boards, drop cards, window cards, arcade window vinyls, and internal brochures.
- Coordinate marketing updates directly with suppliers for copy changes, floorplan edits, photo reshoots, and production corrections.
- Refresh online marketing weekly for current listings.
- Convert sales methods online (e.g., auction to private sale) and coordinate updates to listings, brochures, and SOI.
- Manage price changes and record sales authority information.
- Oversee drone selection details including pin locations and land sizes with suppliers.
- Prepare off-market listings in Campaign Track and upload to company website.
- Record QR code information, manage downgrades, and process rental assessment requests.
- Finalize sales of online listings once unconditional.
- Upload Contracts of Sale (COS) and Vendor Statements (VS) to the Residential Tenancies Authority (RTA).
- Campaign Track
- Box and Dice (admin access)
- Real Time Agent
- Property Data
- Impress (photography booking portal and cloud)
- Social Max (social media booking portal)
- Briner
- Internal HUB
- REA and Domain (admin access)
- Campaign Agent
- Pricefinder
- EngageBook (social media management)
- Residential Tenancies Authority (RTA) portal
- Previous experience in real estate administration or real estate sales support.
- Familiarity with the Systems and Tools used.
- Exceptional organisational skills and attention to detail.
- Ability to manage multiple priorities and deadlines effectively.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office and Google Workspace.
- Comfortable working with multiple real estate marketing platforms and software.
- Ability to proofread marketing content accurately.
- Proactive, self-motivated, and a team player.
Benefits
Step Into the Smartsourcing Experience ?
Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For.This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You’ll Love Working Here
At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer:
- ? Fixed weekends off
- ? 5-day Christmas Leave
- ?⚕️ HMO coverage for you and your dependent/s from Day 1 of employment
- ⛑️ Group life insurance from Day 1 of employment
- ? Free lunch + soft breakfast every day
- ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
- ?? For the night shifters, additional NIGHT DIFF
- ⛹️ Sports wellness clubs including hiking and free-diving
- ?️ Subsidised gym membership at Anytime Fitness
- ? Engagement bonuses
- ? Over-the-top monthly, quarterly, and annual performance bonuses
- ? Exclusive discounts in selected restaurants and merchants
- ? Themed BFFs, monthly knockoffs, summer parties
- ??♂️ Community give-back programs and personal development workshops
- And so much more!
We're not just another outsourcing company. We’re building something that actually matters here – a place where good work meets good culture.
From listings to launch day—you’re the one who makes it all happen. Join Smartsourcing as a Sales Administrative Associate and keep the momentum going.