Administrative Assistant (Night Shift, Remote)

Position Overview

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our Property

fast-paced environment. The ideal candidate will have experience with residential property management, proficiency in AppFolio, and a positive, professional attitude.

Key Responsibilities:

• Provide day-to-day administrative support for the property management team.
• Answer phones, respond to emails, and communicate professionally with tenants, owners, and vendors.
• Maintain organized digital and physical records.
• Coordinate appointments, inspections, and maintenance scheduling.
• Assist with lease documentation and resident communications.

• Utilize AppFolio software for property management operations.
• Maintain accurate tenant, owner, vendor, and property records.
• Track work orders, lease renewals, and communications through the CRM system.
• Generate reports and assist with data management.

• Handle bookkeeping functions related to managed properties.
• Manage Accounts Receivable (AR), including rent collection follow-up and payment posting.
• Process invoices and ensure timely and accurate vendor payments.
• Reconcile accounts and assist with monthly financial reporting.
• Support general accounting and administrative financial tasks.

• Assist in managing single-family homes and small multi-family residential properties.
• Coordinate tenant requests and vendor services for residential properties.
• Support property managers with daily operations and owner relations.

• Previous administrative experience, preferably in property management.
• Experience with AppFolio strongly preferred.
• Bookkeeping/accounting experience required.
• Understanding of Accounts Receivable and invoice processing.
• Experience with single-family and small multi-family properties preferred.
• Commercial property experience not required.
• Strong organizational skills and attention to detail.
• Positive attitude and professional communication skills.
• Proficiency in Microsoft Office and general office systems.

• Self-starter with the ability to prioritize tasks.
• Reliable, efficient, and solution-oriented.
• Strong customer service mindset.
• Team player with a positive approach.