Merchandising Assistant - Manila

We are Gold Coast Australia's leading pharmacy group, with over 180 stores across QLD and NSW. We are seeking a detail-oriented and proactive Merchandising Assistant to join our team. The ideal candidate will support our merchandising department by performing a variety of tasks to ensure the smooth operation of our catalogue and promotional activities.

KEY RESPONSIBILITIES:

• Organise and analyse monthly catalogue compliance for two retail pharmacy chain brands and ensure all stores accomplish the promotional survey within the ideal timeframe.
• Create order forms each month that align with the promotions in the catalogue and ensure accurate pricing and proper coordination with the warehouse and suppliers.
• Regularly update and record the details and contact information of new and existing suppliers.
• Edit and format catalogue and product descriptions on the promotional master file.

• Receive and check deliveries from the warehouse and suppliers.
• Verify supplier invoices/delivery dockets and purchase orders for accuracy.

• Check supplier invoices against goods received from the warehouse.
• Reconcile invoices with purchase orders and delivery documentation.
• Process and file monthly supplier statements, escalating discrepancies to the Accounts team.

• Record product expiry dates in the system where possible to support proactive management.
• Run monthly expiry reports and flag upcoming expiries.

• Monitor and manage the Purchasing team inbox.
• Prioritise and respond to emails regarding orders, invoices, deliveries, and stock queries.
• Redirect incoming requests as appropriate and follow up where necessary.

QUALIFICATIONS:

• Bachelor's degree in Business, Retail Management or related field
• Minimum of 1-2 years experience in BPO, retail merchandising, healthcare or related field
• Proficiency in MS Office (especially Excel)
• Must be legally authorised to work in the Philippines and must be able to work in Pasig City

We are offering:

• Full on-site work arrangement (office at Rockwell Ortigas)
• Day shift (6:00 am to 3:00 pm PHT, Mondays to Fridays only)
• Up to 23 days of Annual Service Leave Incentives
• HMO for you and one dependent