Training Specialist HR - OD

TRAINING SPECIALIST - HR OD

Job Overview:

The Training Specialist – HR-OD is responsible for the design, scheduling, preparation, coordination, and delivery of technical training programs anchored on the organization’s Standard Operating Policies and Procedures (SOPPs). The role ensures that employees are equipped with the necessary skills, knowledge, and competencies to correctly implement processes, comply with company standards, and maintain operational efficiency.

The Training Specialist works closely with process owners, HR-OD documentation teams, and department heads to ensure that training content is accurate, engaging, and aligned with business objectives.

Key Responsibilities:

1. Training Program Design & Development

• Review finalized SOPPs and related process documentation to identify training needs.
• Translate SOPPs into clear, engaging, and practical training modules for technical implementation.
• Develop training outlines, lesson plans, PowerPoint presentations, facilitator guides, and learning aids.
• Customize content to cater to different learning levels and operational contexts.

1. Training Planning & Scheduling

• Prepare the annual and monthly training calendar in coordination with department heads and process owners.
• Schedule training sessions, ensuring minimal disruption to business operations.
• Communicate training schedules and invitations to participants in a timely manner.

1. Training Preparation & Logistics

• Arrange training venues (physical or virtual) and ensure readiness of equipment (projectors, laptops, internet, audio).
• Prepare and print training materials, attendance sheets, and feedback forms.
• Ensure availability of supplies, kits, or tools needed for practical demonstrations.

1. Training Coordination

• Coordinate with speakers, facilitators, and resource persons as needed.
• Liaise with department heads to secure participant attendance.
• Confirm training details with all stakeholders to avoid scheduling conflicts.

1. Training Delivery

• Facilitate technical training sessions personally or assist subject matter experts in delivery.
• Employ interactive and adult learning methodologies to enhance knowledge retention.
• Monitor participant engagement and adjust delivery as needed.

1. Training Evaluation & Continuous Improvement

• Collect, analyze, and report training feedback to assess effectiveness.
• Recommend process or content improvements based on participant feedback and observed needs.
• Maintain training records, attendance logs, and completion certificates.

Qualifications:

1. Education:

• Bachelor’s degree in Industrial Engineering, Human Resource Development, Education, or related field.
• Must have at least 2 years’ work experience in Technical Training field.

1. Experience:

• Preferably with experience in training facilitation, academic teaching, or leading school/organizational learning activities.
• Exposure to SOPP-based or technical training is an advantage.

1. Technical Skills:

• Proficient in Google Workspace (Docs, Sheets, Slides, Drive) and MS Office Suite.
• Skilled in Canva or similar tools for presentation design.
• Familiarity with learning management systems (LMS) and online meeting platforms (Zoom, MS Teams, Google Meet).

1. Core Competencies:

• Strong presentation and facilitation skills.
• Excellent organizational and time management abilities.
• Detail-oriented with the ability to ensure content accuracy.
• Good interpersonal skills for effective collaboration.
• Creative and resourceful in developing training materials.