Sales Documentation & Control Manager

Acts as the control authority and process enabler of the conversion engine in coordination with C&C and Sales.

Key Responsibilities:

1. Buyer Documentation & Records Integrity

• Ensure complete, accurate, and consistent buyer documentation and sales records by enforcing mandatory uploading and maintenance of all buyer records in the system, strict reconciliation between our internal system and the SDC masterfile, and parallel safekeeping and monitoring of physical documents as legally operative records.

1. Contract Preparation, Review & Release

• Ensure timely and compliant preparation and release of RA, CTS, and DOAS via hard copies, with the system serving as the control, monitoring, and post-execution repository.

1. Loan Endorsement & Financing Coordination:

• Ensure buyer files are complete, accurate, and timely endorsed to banks or in-house financing units through effective monitoring and cross-department coordination, with the system serving as the reference source for buyer data and executed contracts. Ensure timely progression of accounts from CTS to loan approval/take-out by monitoring pipeline status and proactively resolving documentation and coordination bottlenecks.

1. Regulatory, AMLA & Internal Compliance

• Ensure full compliance with DHSUD, BIR, AMLA, and internal policies through manual compliance controls, checklists, and interdepartmental coordination, with the system used only as a supplementary reference repository where applicable.

1. Seller Allowance, Commission & Buyer Support

• Ensure accurate and timely processing of seller allowances, commissions, and buyer support through manual validation and interdepartmental coordination, while requiring parallel use of system to capture transactions and user behavior for system usage monitoring and IT enhancement assessment.

1. Leadership, Process Improvement & System Governance

• Drive disciplined, consistent, and measurable use of our system by the SDC team through leadership, process governance, training, and system feedback, ensuring our system becomes the standard operational platform. Ensure visibility of buyer pipeline status (reservation to take-out), including identification and escalation of stalled accounts.

QUALIFICATIONS:

✔ Structured/disciplined (can follow your ERP (NOAH) system)