Executive Assistant to the Finance Director | Work from Office

We're Hiring: Executive Assistant to the Finance Director!

We are currently on the lookout for an Executive Assistant to the Finance Director to join our team at Cloudstaff, the #1 workplace everywhere!

Schedule: Morning Shift

Job Description:

Reports to: Finance Director (Australia)

We are seeking a highly organised, proactive, and detail-focused Executive Assistant (EA) to support our Finance Director. If you're someone who thrives on coordination, communicates with clarity, and loves keeping systems and people organised, this is your opportunity to make a real impact, behind the scenes of a purpose-led organisation.

• Manage the Finance Director’s calendar, appointments, and travel across international time zones
• Coordinate online meetings, prepare agendas, and take minutes
• Draft professional correspondence and stakeholder communications
• Support the preparation of board reports, presentations, and financial dashboards
• Assist in tracking tasks, milestones, and internal finance projects
• Maintain digital filing systems and document control (e.g., SharePoint)
• Liaise with key stakeholders across Australia and the Philippines

Qualification and requirements:

• 3+ years of experience in an executive assistant or senior admin role
• Excellent English communication skills — both written and spoken
• Strong proficiency in Microsoft Office (especially Excel, Word, Outlook, PowerPoint)
• Highly organised with great time management and the ability to juggle priorities
• Ability to work independently, remotely, and with utmost discretion
• Experience supporting senior leaders or working in cross-border environments

Desirable:

• Experience supporting finance teams or understanding of finance-related terminology
• Familiarity with Australian organisations or reporting standards
• Experience using SharePoint, Xero, or task tracking tools like Asana or Trello

Non-negotiable skills & requirements:

• 3+ years of experience in an executive assistant or senior admin role
• Excellent English communication skills — both written and spoken
• Strong proficiency in Microsoft Office (especially Excel, Word, Outlook, PowerPoint)
• Highly organised with great time management and the ability to juggle priorities
• Ability to work independently, remotely, and with utmost discretion
• Experience supporting senior leaders or working in cross-border environments
• Experience using SharePoint, Xero, or task tracking tools like Asana or Trello

Perks & Benefits (Work From Office/Hybrid):

• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**