HR Assistant

The HR Assistant ensures smooth communication between management and employees while maintaining accurate HR records.

Key Responsibilities:

Recruitment & Selection:

• Post job advertisements in appropriate platforms (job boards, social media, company channels).
• Screen applications, shortlist candidates, and schedule interviews.
• Assist in conducting initial interviews and exams.
• Coordinate with hiring managers for interview schedules and requirements.
• Maintain candidate database and recruitment reports.

Onboarding & Orientation:

• Prepare pre-employment requirements and employment contracts.
• Conduct orientation for new hires on company policies, rules, and benefits.
• Assist in smooth transition of new employees into the company.

Employee Relations & Communication:

• Explain company policies, procedures, and benefits clearly to employees.
• Answer employee queries related to HR processes.
• Provide support in addressing employee concerns, grievances, and requests.
• Help in implementing employee engagement activities and HR programs.

HR Administration:

• Maintain employee records, 201 files, and HR databases.
• Ensure confidentiality and accuracy of employee records.
• Track probationary periods, contract renewals, and employment status changes.
• Prepare HR-related reports and documentation as needed.
• Assist in monitoring attendance, leaves, and performance evaluations.
• Support compliance with labor laws and company policies.

• Assist in government-mandated benefits (SSS, PhilHealth, Pag-IBIG, etc.).
• Assist in preparing timekeeping reports for payroll processing.
• Process employee requests for certifications, clearances, and other HR-related documents.
• Provide support in employee health and wellness programs.

Other Duties:

• Provide general administrative support to the HR Department.
• Perform other related tasks as may be assigned by the HR Manager.

Qualifications:

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or related field.
• At least 1 year of HR or recruitment experience (preferred but not required for entry-level).
• Good understanding of HR processes and labor regulations is an advantage.
• Strong communication and interpersonal skills.
• Highly organized, detail-oriented, and proactive.
• Knowledgeable, dedicated, and able to handle confidential matters with integrity and professionalism.
• Proficient in MS Office applications and familiar with HR systems is a plus.