PartTime Accounts Payable Specialist (Remote)

This a Full Remote job, the offer is available from: Philippines

Start Date: ASAP

You’ll be working around 15 hours per week, with higher volume during the first week of each month.

Key Responsibilities:

• Invoice Management:
• - Process 10–15 invoices during the first week of each month
• Handle ~5 invoices weekly for the remainder of the month
• Ensure invoices are coded accurately, approved, and entered in a timely manner
• - Accounts Payable:
• - Record and manage bills in QuickBooks Online
• - Manage payment scheduling and maintain accurate vendor records
• - Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
• - MonthEnd Closing:
• - Perform accrual processing and ensure all AP transactions are properly recorded
• Support financial close activities across 9 different U.S. states
• Pool data from QuickBooks and Excel for reporting as needed
• - Vendor and Tax Compliance:
• - Maintain a large vendor database and ensure collection and organization of W9 forms
• - Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
• - Respond to vendor inquiries and ensure compliance with statespecific requirements
• - Reporting and Analysis:
• - Use Excel to generate reports, summaries, and reconciliations as requested
• - Assist in data validation and cleanup for financial and audit purposes
• Qualifications:
• Strong experience with QuickBooks Online
• - Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
• - Solid understanding of Accounts Payable, monthend closing, and accrual accounting
• - Familiarity with U.S. tax compliance, including W9 handling and statebystate APtax requirements
• - Highly detailoriented, organized, and capable of working independently
• - Excellent written and verbal communication skills
• Nice to Have:
• Experience with Ramp or similar expense management platforms
• - Prior experience handling AP and compliance across multiple U.S. states
• - Background in working with small to midsize companies in a remote setup
• This offer from "onlyexperts.io" has been enriched by Jobgether.com and got a 74% flex score.