Accounting/Payroll Clerk

ACCOUNTING/PAYROLL CLERK

Employment Type: Full Time

Position Summary

The ideal candidate will have strong payroll experience, excellent attention to detail, and the ability to manage sensitive information confidentially.

• Process weekly, bi-weekly, semi-monthly, or monthly payroll for U.S. and international employees
• Utilize QuickBooks Payroll to enter, review, and maintain payroll data.
• Verify employee time records, pay rates, deductions, bonuses, commissions, and reimbursements.
• Maintain accurate payroll records and employee files.
• Assist with onboarding and offboarding payroll setup, including tax forms and direct deposit information.
• Ensure compliance with federal, state, local, and applicable international payroll regulations.
• Reconcile payroll reports, general ledger accounts, and payroll-related liabilities.
• Coordinate payroll tax filings and assist with year-end reporting such as W-2s and 1099s.
• Support audits by preparing payroll documentation and reports.
• Communicate with employees regarding payroll questions, discrepancies, and adjustments.
• Work with HR and Accounting teams to ensure accurate employee and compensation data.
• Assist with currency conversions and international payment tracking when applicable.
• Maintain confidentiality of payroll and employee information at all times.
• Occasionally provide backup for company AP/AR needs outside of the scope of payroll.

• Associate’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of payroll or accounting experience.
• Experience using QuickBooks, including payroll functions.
• Familiarity with multi-state and/or international payroll processing preferred.
• Knowledge of payroll regulations, tax withholdings, and payroll best practices.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, organizational skills, and accuracy.
• Ability to handle confidential information professionally.
• Excellent communication and problem-solving skills.

• Experience working with international employees or contractors.
• Understanding of currency exchange and global payroll compliance.
• Experience with payroll reconciliations and journal entries.
• Ability to manage multiple deadlines in a fast-paced environment.

• Onsite or office presence required.
• Coverage during US West Coast hours to PH early morning (8AM-5PM Pacific Standard Time)

• Compensation will be based on experience, qualifications, and geographic location.