Purchasing Agent/Buyer

Job Summary:

Job Summary:

The role ensures brand consistency, timely delivery, and cost-effective procurement from both local and international suppliers.

Key Responsibilities:

• Source local and international suppliers for POSM, promotional materials, booth setups, uniforms, branded items, and office supplies.
• Evaluate vendor capabilities, MOQs, print quality, material standards, and delivery timelines.
• Develop a reliable supplier network for recurring and event-specific needs.

• Process purchase requests from Trade Marketing, Events, and Admin teams.
• Request and compare quotations (RFQ), ensuring brand guidelines are met.
• Oversee production timelines, sampling approvals, and delivery schedules.
• Coordinate logistics for international shipments and customs clearance if needed.

• Maintain complete and accurate records of RFQs, POs, delivery receipts, and contracts.
• Monitor budgets per event or campaign and flag potential overages.
• Work with finance to ensure timely supplier payments and expense reconciliation.

• Coordinate material readiness for trade activations, store rollouts, brand launches, and field campaigns.
• Collaborate with the Events or Trade Marketing team on timelines and specs for giveaways, banners, and booth elements.
• Support on-site materials inventory for major events, store installations, or expos.

• Collaborate with Marketing, Admin, Sales, and Field Operations for accurate demand forecasts.
• Communicate procurement status and challenges across departments.
• Assist in preparing procurement reports, timelines, and performance evaluations.

Key Requirements:

• Bachelor’s degree in Business Administration, Marketing, Logistics, or Supply Chain.
• 2+ years of experience in purchasing or sourcing, preferably in trade marketing or events.
• Experience with sourcing branded merchandise, printing vendors, and event logistics is highly preferred.

• Strong negotiation, vendor management, and coordination skills.
• Familiarity with trade marketing materials: roll-up banners, acrylic holders, booths, kits, giveaways.
• Knowledge of import logistics, shipping terms (Incoterms), and customs documentation.
• Proficiency in Microsoft Excel/Google Sheets, procurement software (e.g., Zoho, Monday.com, or similar).

• Highly organized, deadline-driven, and can manage multiple projects at once.
• Eye for quality and detail, especially for branded merchandise and promotional items.
• Experience coordinating with design or branding teams is a plus.