Buyer / Purchasing Staff

BUYER / PURCHASING STAFF

Summary of Functions

A Buyer is responsible of evaluating vendors, negotiating contracts and preparing reports on orders and costs of materials and supplies necessary for the day to day operation.

Functions:

• Collates purchase requisitions and process ordering of requirements.
• Interacts with the suppliers on a day to day basis.
• Research potential vendors.
• Requests supplier quotation.
• Compares and evaluates offers from suppliers.
• Negotiates contract terms of agreement and pricing.
• Track status of orders and ensure timely delivery.
• Updates business units on P.O status and costs.
• Reviews quality of purchased products.
• Reviews deliveries against the orders.
• Enters order details (e.g. vendors, quantities, prices) into internal databases.
• Maintains updated records of purchased products, delivery information and invoices.
• Coordinates with warehouse staff to ensure proper storage.
• Deals with non-supplied, under orders, over orders and damaged goods.
• Ensures that invoices are coordinated for payment facilitation.
• Produce and maintains reports as required.
• Coordinates with supplier on minor issues and delivery discrepancies.

Knowledge and Skill Requirements:

• Candidate must possess at least Bachelor's/College Degree in any business-related course
• Preferably with experience specialized in Purchasing/Inventory/Material & Warehouse Management or equivalent.
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Negotiation skills
• Must be organized and detail oriented