Executive Assistant (Office-based - Eastwood Site) - Manila

We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities:

Executive & Administrative Support:

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly

Onboarding & Internal Operations:

• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date

Recruitment & Admin Support:

• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required

Travel & Event Coordination:

• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events

Research & Reporting:

• Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departments

Requirements:

• Experienced Executive Assistant with a background in supporting a UK-based client.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)

• Office-based
• 18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City 1110, Metro Manila, Philippines

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.