Administrative Assistant

CMD Prime Builders Inc. is seeking a highly organized and proactive Administrative Assistant to join our team and support daily office operations, client communications, purchasing, and compliance-related tasks.

Key Responsibilities :

• Office Management: Maintain inventory, organize files, track office supplies, monitor cleanliness, and ensure timely payment of utilities.
• Document Control: Handle permits, licenses, compliance documents, and maintain accurate filing systems (digital and physical).
• Client & Staff Communication: Greet clients, manage inquiries, coordinate meetings, take minutes, and distribute internal updates.
• Social Media Management: Manage Facebook, Instagram, and TikTok accounts, respond to messages, and forward leads to the operations team.
• Bookkeeping Support: Track expenses, file receipts, monitor budgets, and coordinate with accounting and HR departments.
• Procurement & Purchasing: Communicate with suppliers, request quotations, prepare purchase orders, and ensure timely delivery of materials.
• Government Liaison: Process business permits and government documents, coordinate with agencies, and represent the company when needed.
• General Support: Assist management with various tasks and ensure smooth day-to-day office operations.

Qualifications:

• Some experience in an administrative or office assistant role is an advantage (internship or on-the-job training acceptable)
• Strong organizational skills and attention to detail
• Good verbal and written communication skills
• Basic proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets, Drive)
• Willingness to learn basic bookkeeping and office financial tracking
• Ability to manage multiple tasks and meet deadlines with minimal supervision

Working Conditions:

• Full time position
• Based at the company head office.

For interested applicants, you may send your resume to [email protected] with the Subject line “Admin Assistant Applicant".