Appointment Setter VA

The right candidate is highly responsive, detail-driven, and able to juggle multiple priorities simultaneously without sacrificing quality.

Key Responsibilities:

• Manage calendars and schedule appointments accurately across multiple time zones
• Conduct outbound outreach via email, SMS, and phone to secure qualified appointment bookings
• Follow up with leads to confirm upcoming appointments and reduce no-show rates
• Qualify inbound leads and route them to the appropriate team members
• Keep CRM records, contact lists, and lead pipelines accurate and consistently up to date
• Handle inbox management, email correspondence, and prioritize incoming messages effectively
• Prepare meeting agendas, take organized notes, and follow up on outstanding action items
• Coordinate scheduling efficiently between internal team members and external contacts
• Provide general administrative support including data entry and document handling
• Track appointment-setting activity and deliver regular performance reports

Mandatory Skills:

• Demonstrated experience in an administrative assistant and/or appointment setter role
• Excellent verbal and written English communication skills
• Strong calendar and scheduling management capabilities across multiple time zones
• Hands-on experience with CRM tools such as HubSpot, GoHighLevel, Salesforce, or comparable platforms
• Comfortable managing email inboxes and maintaining well-organized communication systems
• Lead qualification skills and confident, professional sales communication
• Reliable, detail-oriented, and capable of working independently with minimal direction
• A professional, friendly, and polished phone manner

Preferred Skills:

• Experience with cold outreach or outbound calling
• Familiarity with scheduling tools such as Calendly, Acuity, or GoHighLevel calendars
• Prior experience working within sales pipelines and structured lead tracking systems
• A customer service background
• Working knowledge of Google Workspace and standard productivity tools
• Ability to manage multiple concurrent projects without sacrificing quality or responsiveness

We value reliability, professionalism, and the kind of long-term working relationships built on consistent, quality output.