Administrative Assistant

About the role

Your contributions will directly impact the efficiency and productivity of our organisation, helping us maintain high standards of organisation and professionalism in all administrative functions.

• Managing and maintaining office filing systems, both physical and digital, ensuring documents are properly organised and easily accessible
• Scheduling meetings, managing calendars and coordinating appointments for board and staff members
• Answering telephones, greeting visitors and directing them to appropriate personnel
• Preparing and distributing correspondence, reports and other administrative documents
• Processing and maintaining expense reports, invoices and other financial documentation
• Ordering and managing office supplies, equipment and inventory levels
• Assisting with data entry, maintaining databases and updating records as required such stock inventories
• Providing general administrative support to multiple personnel
• Organising and coordinating office events, meetings and conferences
• Assisting with human resources administrative tasks such as onboarding documentation and record keeping
• Performing other administrative duties and special projects as assigned by management

• High school diploma or equivalent qualification; additional qualifications in administration or office management are advantageous
• Proven experience working as an Administrative Assistant or in a similar administrative support role
• Minimum of 6 months to 1 year of experience as an Administrative Assistant or in a similar administrative support role is required
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office management software
• Intermediate level proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office management software is essential
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong communication skills, both written and verbal, with professional telephone etiquette
• Attention to detail and accuracy in completing administrative tasks and documentation
• Professional and courteous demeanour with strong interpersonal skills
• Ability to work independently and as part of a team in a fast-paced office environment
• Reliability and punctuality with a positive and proactive approach to work
• Knowledge of office procedures and protocols
• Basic bookkeeping or accounting knowledge is considered a plus