Document Controller (6 months)

Job Description

Reports To: HSE Systems Support Product Lead

General Description

The position provides exposure to document management systems and processes while contributing to the safe and efficient operations of the company.

Responsibilities:

Base Business/Core Process:

• Assist in performing document control tasks to maintain accurate and up-to-date content in the

• Review and validate document revision and registration requests through system investigation,

• Handle delegated Contact Us tickets related to P2R Rig Specific documents.
• Communicate with stakeholders, requesters and document owners to clarify instructions and

• Monitor and follow up on pending P2R Rig Specific Contact Us tickets to ensure timely

• Draft revision requests for documents such as reference materials, process flows and

organizational chart ensuring a clear audit trail for P2R Rig Specific documents based on

• Proofread and edit documents to correct errors, inconsistencies, and formatting issues.
• Implement approved content updates (English, translated and stamped version of the

documents) in the document management system while ensuring compliance with document

• Maintain native files of P2R Rig Specific documents in an organized manner, ensuring easy

• Ensure minimal quality issues and concerns on implemented P2R Rig Specific documents.
• Assist in audits and reviews of implemented tickets by the team in P2R Rig Specific documents.
• Support the translation process by coordinating translations of documents from third-party

• Provide support in resolving basic to complex concerns related to document management for

• Collaborate with teams to support risk assessments, investigations, and root cause analysis

• Manage assigned deliverables efficiently and meet deadlines with supervision.
• Execute any other tasks, projects, or ad-hoc duties related to P2R Rig Specific documents as

assigned.

Job Description

Support/Enabling Process:

• Perform tasks related to quality assurance, application support, class approval, translation

• Manage and respond to email queries received through personal or team mailboxes in a

• Support in maintaining all emails received in the HSE Team group mailbox and ensuring that

important emails received in the HSE Team group mailbox are answered or forwarded to

• Handle document retrieval requests from both onshore and offshore stakeholders.
• Ensure all Connect tickets are handled as per team-agreed SLA.
• Process requests received via Connect for native files in P2R Rig Specific documents.
• Process all requests received via Connect on updating Document Owners in P2R Rig Specific

• Contribute to projects involving risk assessments, planning, execution, and participation in

• Identify opportunities for process improvement and suggest initiatives to enhance the document

• Assist with training sessions and knowledge-sharing initiatives.
• Support the implementation of new IT applications related to document management and assist

• Participate in internal meetings and perform other tasks within the scope of responsibilities as

required.

Qualifications:

• Bachelor's degree in any field.
• Basic proficiency in MS Office and document management applications.
• Understanding of document control processes and business process management applications

• Strong attention to detail with a willingness to learn.
• Analytical thinking and problem-solving skills.
• Effective communication skills and customer-oriented mindset.
• Ability to follow structured processes with supervision.
• Familiarity with project management methodologies (fundamental or agile) is an advantage