Payroll Specialist (with AU payroll experience) | Onsite - AU shift

About the Role

You will play an essential part in ensuring compliance with legislative requirements while contributing to a positive employee experience.

1. On‑Boarding & External Liaison

• Process and interpret recruitment data for Australian payrolls.
• Provide on‑boarding documentation including fringe benefits information.
• Transfer employee information accurately between systems.
• Action workflows in collaboration with payroll software providers, superannuation funds, workers compensation insurers, and other external partners.
• Process terminations and support exiting employees with required documentation (final payslips, separation certificates, etc.).
• Respond to written and verbal employee enquiries.

1. Payroll Preparation & Processing

• Review and validate approved employee variations, timesheets, and leave forms.
• Ensure accuracy, eligibility, and timeliness of all payroll payments.
• Prepare and process fortnightly payroll for multiple entities.
• Calculate terminations and other one‑off payments.
• Process deductions and payments to outsourced packaging providers.

1. Payroll Administration & Auditing

• Maintain payroll systems in partnership with payroll providers.
• Collaborate with the Payroll Systems Accountant to ensure accurate costing aligned with approved budgets.
• Maintain audit‑ready records including pay, employee, and leave documentation.
• Support regular audits and HRIS data integrity checks.

1. Payroll Reporting

• Prepare payroll reports for PAYG, tax balancing, FBT, workers compensation, and other payroll-related obligations.
• Prepare regulatory reports including ATO, PAYG, and Superannuation reporting.
• Supply accurate data for management reporting.

1. Employee & Leader Support

• Provide training and assistance on Employee Self‑Service (ESS) systems.
• Respond to enquiries from department leaders, external agencies, and government bodies.

• Participate in conferences and events as required.
• Ensure compliance with Work Health & Safety and Child Safety policies, creating a safe environment for all employees and volunteers.

Skills & Experience

• Tertiary qualifications or relevant experience in HR, Payroll, Accounting, or Business.
• Strong mathematics, communication, and customer service skills.
• Experience handling confidential and sensitive information.
• Advanced Microsoft Office skills, particularly Excel.
• Experience using payroll or accounting software.
• Ability to coach staff and provide clear rationale for decisions.
• Strong teamwork and interpersonal skills.

• Knowledge of Australian awards, payroll legislation, and regulatory instruments.
• Experience with business partnering or customer support functions.
• Understanding of data integrity and compliance within HR/Payroll environments.

• A committed professional with high attention to detail.
• Someone who values integrity, confidentiality, and service.
• A team player who can balance accuracy with efficiency.
• A communicator who can support employees with clarity and care.