Administrative assistant
Job Description
Posted on 13 May 2025
Calendar Management: Manage the General Manager's complex calendar, scheduling meetings, appointments, and travel arrangements. Prioritize appointments and ensure timely notification to all parties involved.Communication Management: Manage incoming and outgoing communications, including phone calls, emails, and correspondence. Respond to inquiries, and route messages appropriately.
Travel Arrangements: Arrange and coordinate all aspects of the General Manager's travel, including flights, accommodations, transportation, and visa applications. Prepare detailed itineraries and ensure all necessary documentation is in place.
Meeting Preparation: Prepare for meetings by gathering materials, distributing agendas, and taking minutes. Follow up on action items and ensure that tasks are completed.Administrative Support: Provide general administrative support, including preparing reports, presentations, and correspondence. Manage filing systems, both physical and digital.
Project Coordination: Assist the General Manager with various projects, as needed. This may include research, data analysis, and report preparation.Record Keeping: Maintain accurate and organized records of the General Manager's activities, including correspondence, meeting minutes, and expense reports.
Relationship Management: Maintain positive and professional relationships with internal and external stakeholders.
Confidentiality: Maintain strict confidentiality regarding sensitive information.
Other Duties: Perform other duties as assigned by the General Manager.
Qualifications/Requirements
Bachelor's degree in Business Administration, Hospitality Management, or a related field.Minimum of 1 year of experience as an Executive Assistant, or administrative related role, preferably in the hospitality industry.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Ability to handle confidential information with discretion.
Strong problem-solving and decision-making skills.
Ability to work under pressure and meet deadlines.
Excellent interpersonal skills and professional demeanor.
Experience with hotel property management systems (PMS), is a plus.
Work location
BAGUIO CITY, BENGUET
Remarks
The Executive Assistant (EA), who reports to the General Manager (GM), provides comprehensive administrative and executive support to the General Manager, ensuring the efficient and effective operation of the General Manager's office. This role requires a high level of professionalism, discretion, and organizational skills.
Are you ready to elevate your career to new heights? At Wright Park Hotel, we're seeking for an exceptional Executive Assistant to support our dynamic leadership. This isn't just a job; it's an opportunity to immerse yourself in the luxury hospitality industry, surrounded by inspiring colleagues and unforgettable experiences.This role demands precision, discretion, and a passion for excellence. If you're ready for a challenging and rewarding opportunity in a prestigious setting, apply today.
Apply now